Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

FORMS INDEX
04.01
Revised 11-14
Procedures, Records, and Forms
335-2005

PDF link


Forms may be available in the following formats:


A B C D E F G H I J K L M N O P R S T V W


Title/Number/
Last Revised
Primary
Purpose
Where
Available

Manual
Reference

A Return to Top
Accommodation Request for Disability or Serious Medical Condition/
WSU1453/ 4-09
To request reasonable accommodation for an employee or individual with disabilities. PDF: 60.21.18

60.21

Add or Change WSUORG Information/
WSU1270/ 6-12
To add or change organizational information in the WSU computer file. PDF: 10.05.6

10.05

Administrative Information Systems Access Request/
WSU1350/ 6-12
To authorize access to general-use AIS computer applications. PDF: 85.33.13-14
or
FileMaker

85.33

Agreement Template/ 4-07 Template used to prepare a contract if no model agreement is available from the central contract administration office. PDF: 10.11.8-11
or
Text (HTML) version

10.11

Annual Report of Consultant and Extended Professional Activities/
WSU1329/ 10-00
Used to report faculty outside professional activity. PDF: 60.44.2

60.44

Annual Review: Administrative/Professional Employees/
WSU1389/ 8-08
Documents current administrative professional employee performance. PDF: 60.55.11
or
FileMaker

60.55

Applicant Self-Identification/
WSU1296/ 11-96
To indicate minority status of job applicants. Online:
Position Description and Recruitment System (OPDRS) website
or
Paper: US Item #47951

60.11
60.17

Area Evaluation/Release/
WSU1449/ 4-06
To certify that an area has been decontaminated, that hazardous materials have been removed, and that the area is ready for release to Facilities Services, Operations or new occupants. PDF: 60.38.6

60.38

Auction Bid Gift Transmittal/
WSU1444/ 9-07
Accompanies multiple gifts received by WSU units at auction fundraising events and routed to WSU Foundation--Gift Accounting. PDF: 30.70.13

30.70

Auction Item Gift Transmittal/
WSU1445/ 9-07
Accompanies multiple noncash gifts received by WSU units at auction fundraising events and routed to WSU Foundation--Gift Accounting. PDF: 30.70.14

30.70

Authorized User Questionnaire/
WSU1490/ 12-13
Required to screen applicants requesting authorized user access to controlled substances. PDF: 45.75.13

45.75

B Return to Top
Bank Account Request/
WSU1291/ 6-09
To request authorization to establish a commercial bank account. PDF: 30.65.4

30.65

Budget Statement Communicates financial status of University accounts. Paper: Controller

30.07

C Return to Top
Cash Advance Request/
WSU1060/ 9-06
To request a cash advance for work on grants or contracts. PDF: 40.21.8

40.21

Cash Deposit Report/
WSU1223/ 8-03
To deposit money into WSU accounts. Paper: Cashier's Window, Controller
or
PDF: 30.53.7 (half-page);
30.53.8 (full-page)
or
FileMaker

30.53

Certificate of Eligibility for Non-Immigrant (F-1) Student Status/
I-20/ 4-88
Given to foreign students for identification and to record educational institution transfers. Paper: Admissions

60.04

Chemical Collection Request/
WSU1280/ 10-94
For proper disposal or recycling of chemical substances. Paper: US Item #47860,
Environmental Health and Safety's Environmental Services website

5.66

Communications and Network Services Billing Detail Report Itemizes telephone tolls and telecommunications services charged to an account. Paper: Information Technology Services website

85.42

Communications and Network Services Billing Summary Report Summarizes telecommunications charges to a budget/project, grouped by type of service. Paper: Information Technology Services website

85.42

Conditions for Temporary Employment Advises temporary employees of the conditions of their employment. Online:
Temporary Employment System (TEMPS) website

60.27

Contractor Fact Sheet/
WSU1428/ 3-04
Used to provide information to the Internal Revenue Service concerning photocopier rental or leasing agreements of $10,000 or more. PDF: 70.27.10

70.27

Contract Review Sheet/
WSU1409/ 12-08
To summarize a proposed contract and indicate potential commitments of University resources. Used for all contracts except purchasing agreements, sponsored project agreements, and personal services contracts. PDF: 10.11.7

10.11

Controlled Substance Inventory Record/
WSU1491/ 12-13
Used to document the inventory of controlled substances on hand at a registered location. PDF: 45.75.14

45.75

Copy Center Work Order/
WSU1091
Also called the Fast Copy Order. Request for service when a blanket IRI is on file. Paper: University Publications and Printing

80.05

Cost/Benefit Analysis/
WSU1483/ 9-11
Used to compare the cost of purchasing a vehicle versus long-term lease of a vehicle through the Motor Pool. PDF: 70.40.12

70.40

Cost Sharing Effort Inquiry Request/
WSU1288
To record anticipated cost-sharing contributors. Paper: Sponsored Programs Services

40.36

Courier Service Inserts/
WSU1466/ 9-07
Accompanies each envelope containing gift deposits from WSU units which are dropped off at any of the University courier service locations to be delivered to WSU Foundation--Gift Accounting. PDF: 30.70.18

30.70

Credit Card Refund Voucher/
WSU1381/ 10-99
To refund purchases paid by credit card. PDF: 30.55.7

30.55

CTA Application To request a departmental Central Travel Account. Paper: Travel Services website

95.04

CTA Log Sheet/
WSU1392/ 5-00
To record purchase and travel information for CTA ticket transactions, used to reconcile CTA accounts. PDF: 95.04.4

95.04

Cyclic Year Memorandum/
WSU1320/ 2-07
To notify employees of cyclic year. PDF: 60.30.9

60.30

D Return to Top
Daily Activity Report/
WSU1041/ 3-06
Positive pay record of hours worked or pieces completed. Used for employees who work for a single account. PDF: 60.61.5
or
FileMaker

60.61

Daily Activity Report for Multiple Accounts/
WSU1472/ 7-07
Positive pay record of hours worked or pieces completed. Used for employees who work for multiple accounts. PDF: 60.61.4
or
FileMaker

60.61

Daily Reconciliation Sheet/
WSU1398/ 8-01
To compare and balance the register receipts and adjustments against the money on hand at the end of the day. PDF: 30.59.5

30.59

Data Warehouse Access Request/
WSU1476/ 3-12
To obtain approval for specified departmental personnel to access the student and financial data warehouses. PDF: 85.48.4

85.48

Departmental Monthly Log Sheet/
WSU1395/ 3-10
To record purchasing card transactions, used to reconcile University purchasing card accounts. PDF: 70.08.24

70.08

Departmental Requisition/
WSU1011/ 6-96
To order goods and services from outside vendors. PDF: 70.10.8
or
FileMaker

70.10

Departmental Scholarship Authorization/
9-06
To request authorization to dispense scholarship monies. PDF: 30.90.4

30.90

Departure Checklist/
WSU1464/ 2-12
To document the completion of required personnel, payroll, computing, financial, facility, property, and safety-related procedures when an individual resigns, retires, or is separated from the University. PDF: 60.74.7-8

60.74

Departure Notice/
WSU1448/ 4-06
To notify the Radiation Safety Office and Environmental Health Services of an impending departure of a user of hazardous chemicals or materials. PDF: 60.38.5

60.38

Direct Deposit Authorization/
WSU1052/ 11-99
To authorize Payroll Services to direct deposit employee's paycheck into U.S. bank checking or savings account. PDF: Payroll Services website

55.50

Drop-Off Receipts/
WSU1465/ 5-10
To provide WSU unit representatives with documentation of receipt of gift deposit envelopes by courier service drop-off site representatives. PDF: 30.70.20

30.70

E Return to Top
Effort Certification Report/
WSU1174/ 7-06
To record activity of employees as required by federal regulations. Paper: Sponsored Programs Services

40.35

Employee Performance Evaluation/
WSU1451/ 7-06
Documents current civil service employee performance. Paper: Human Resource Services
or
PDF: 60.55.9-10
or
FileMaker

60.55

Employment Eligibility Verification/
USCIS Form, I-9
Employee identifies himself/herself and establishes eligibility for U.S. employment. Online Verification: Human Resource Services website

60.04

Employment Record Request/
WSU1238/ 8-05
To request employment records from former state employees. PDF: 60.19.4

60.19

Essential Records Schedule/
WSU1457/ 10-05
Used to maintain a list of departmental essential records and applicable protection instructions. PDF: 90.15.8

90.15

Expenditure Authority Delegation/
WSU1198/ 6-01
To delegate authority to make expenditures from departmental funds. PDF: 70.02.4
or
FileMaker

70.02

Expenditure Transfer Request/
WSU1048/ 12-06
To transfer identifiable direct charges between funding sources. Paper: US Item #49882
or
PDF: 30.25.9
or
FileMaker

30.25

Expense Assignment Action/
WSU1260/ 1-09
For temporary changes in account assignment of personnel charges. PDF: 58.03.11
or
FileMaker

58.01
58.03

F Return to Top
Faculty Textbook Order Sheet Used by faculty to order student textbooks and supplies. Paper:Bookstore

80.10

Fall Protection Work Plan/
10-92
To document actions taken to prevent falls. Required when working ten feet or more above the level below. PDF: 3.34.6-7

3.34

Federal Excess Property Request/
WSU1303/ 2-08
To request federal excess property. PDF: 20.78.6

20.78

Federal Lobbying Activity Quarterly Report/
WSU1366/ 8-06
To report federal lobbying efforts. Online: Government Relations website

10.26

Fuel Card Application/
WSU1480/ 2-10
To request approval for a University fuel credit card used to purchase fuel, emergency roadside assistance, and routine maintenance services (if approved) for University-owned vehicles and equipment. PDF: 95.37.9

95.37

Fuel Card Custodian Agreement/
WSU1479/ 2-10
To document employee agreement to the terms of the WSU Fuel Card program and acknowledgment of fuel card custodian responsibilities. PDF: 95.37.10

95.37

Full-Size Van Driver Safe Driving Practices Acknowledgment Statement/
WSU1426/ 7-09
To record driver acknowledgment of risks an recommended safe driving practices for operating a full-size van. PDF 7.10.22

7.10

Full-Size Van Driver Valid License to Drive and Driving Experience Statement/
WSU1427/ 7-09
To record manager/supervisor and full-size van driver acknowledgment of responsibilities prior to and during the driver's assignment to operate a full-size van. PDF 7.10.23

7.10

G Return to Top
Gift Accounting Log Sheet/
WSU1467/ 7-13
To document drop-off of gift deposit envelopes at courier service sites. PDF: 30.70.19

30.70

Gift Electronic Funds Transfer Authorization/
WSU1450/ 9-07
To authorize an electronic funds transfer directly from a donor's bank to WSU Foundation. PDF: 30.70.17

30.70

Gift In Place Review Sheet/
WSU1493/ 12-13
To authorize acceptance of a gift of a completed facility, designed and constructed by a donor for the University. PDF: 30.72.3-4

30.72

Gift Payroll Deduction/
WSU1447/ 6-12
To authorize a one-time or ongoing gift deduction to WSU Foundation--Gift Accounting. PDF: 30.70.16

30.70

Gift Transmittal and Acknowledgment/
WSU1218/ 6-13
Accompanies gifts routed from WSU units to WSU Foundation--Gift Accounting. PDF: 30.70.10

30.70

Golf Tournament Gift Transmittal/
WSU1443/ 9-07
Accompanies multiple gifts received by WSU units at golf tournament fundraising events and routed to WSU Foundation--Gift Accounting. PDF: 30.70.12

30.70

H Return to Top
Hazard Notification/
WSU1247/ 1-09
To report safety hazards or unsafe practices. PDF: 2.52.2

2.52

Health Care Provider Statement for Reasonable Accommodation Requests/
WSU1455/ 4-09
To request written documentation from a health care provider of evaluation and recommendations for an individual requesting reasonable accommodation. PDF: 60.21.20-24

60.21

I Return to Top
Incident Report/
WSU1131/ 1-08
To report accidental injury or work-related illness involving WSU employee or third party; may also be used for property damage. Online: Human Resource Services website

2.24

Information Technology Computing Invoice and Usage Report Notifies computer users of costs, allocations, and usage of each service. Paper: Information Technology

85.34

Interdepartmental Requisition and Invoice (IRI)/
WSU1017/ 4-06 (3-part)
To requisition goods and services from WSU vendor departments. To set up blanket requisitions with WSU vendor departments. Paper: US Item #3295
or
PDF: 70.05.6
or
FileMaker

70.05

Inventory Control Report/
WSU1033/ 4-03
To report changes in the department's equipment inventory. PDF: 20.50.15
or
FileMaker

20.50

Item Evaluation/
WSU1439/ 12-07
To submit laboratory, medical, or shop/industrial items to Surplus Stores. PDF: 20.77.4

20.77

J Return to Top
Job Posting Announcement/
5-07
User department reports job description to the Student Employment Center division of the Offices of Financial Aid and Career Services who posts for prospective temporary employees. Student Employment Center website

60.27

K Return to Top
Key Assignment Record/
WSU1210/ 8-08
Record of all keys assigned to a single individual. PDF: 50.25.13
or
FileMaker

50.25

Key Roster/
WSU1264/ 5-95
Record of all key holders in department who have been issued a specific key. PDF: 50.25.14

50.25

L Return to Top
Leave Report for Classified Employees/
WSU1300/ 12-07
To record leave activities for overtime exempt civil service and excepted collective bargaining unit employees. Excel: 60.62.12 (Win)
60.62.12 (Mac)
or
FileMaker

60.62

Leave Report/
WSU1126/ 12-07
To record leave activity for faculty and administrative professional personnel who are not eligible for overtime. Paper: US Item #3291
or
Excel: 60.63.13 (Win)
60.63.13 (Mac)
or
FileMaker

60.63

M Return to Top
Material Safety Data Sheet (MSDS) Request/
WSU1391/ 4-09
To request an MSDS for each hazardous chemical in the workplace. PDF: 5.10.5

5.10

Medical Release Statement for Reasonable Accommodation Requests/
WSU1454/ 4-09
To request permission from an individual requesting reasonable accommodation to obtain written documentation from a health care provider. PDF: 60.21.19

60.21

Merchandise Credit Memorandum/
WSU1311/ 8-91
To credit a non-University customer's account. Paper: University Receivables

30.57

Minor Volunteer Consent and Release/
WSU1417/ 10-04
To authorize an individual who is under 18 years of age to perform volunteer work for the University. PDF: 60.81.6

60.81

Missing Document Affadavit (Purchasing Card Transactions)/
WSU1471/ 3-10
To provide documentation of a purchasing card transaction in lieu of a lost purchase receipt. PDF: 70.08.28

70.08

Mobile Communication Services Agreement/
WSU1474/ 12-11
To justify, describe, and authorize University allowances for cellular telephone equipment and services. PDF: 85.45.8

85.45

N Return to Top
Network Services Account Request/
WSU1383/ 2-14
To request, change, or terminate user IDs for network, e-mail, and/or online administrative systems. PDF: 85.37.5

85.37

Noncash Gift Transmittal and Acknowledgement/
WSU1442/ 6-13
Accompanies noncash gifts routed from WSU units to WSU Foundation--Gift Accounting. PDF: 30.70.11

30.70

Noncash Multiple Gift Transmittal/
WSU1446/ 9-07
Accompanies multiple noncash gifts routed from WSU units to WSU Foundation--Gift Accounting. PDF: 30.70.15

30.70

Nonservice Pay Authorization/
WSU1314/ 12-07
To authorize pay to WSU fellows, trainees, interns or other nonservice positions. PDF: 30.30.6

30.30

O Return to Top
Organization Chart/
WSU1458/ 7-06
To indicate a position's relationship to other positions in a department for classification or reclassification purposes. PDF: 60.02.12

60.02

P Return to Top
Payroll Expenditure Audit Report Used to verify and correct payroll disbursements. Paper: Payroll Services

55.22

Permit to Audit Lecture Course Records permission to audit lecture courses. Paper: Registrar's Office

60.70

Personnel Action/ To authorize personnel transactions and communicate the employment status of appointed employees to Human Resource Services. Online: Personnel/Position/Payroll Electronic Routing Management System (PERMS) website
or
PDF: 60.25.28

60.25

Photocopier Equipment Request/
WSU1340/ 3-04
To justify a request for photocopy equipment. PDF: 70.27.9

70.27

Physical Inventory Notification/
WSU1386/ 11-99
To notify Controller's Office of an upcoming physical inventory count of a merchandise or consumable inventory. PDF: 20.53.8

20.53

Physical Inventory Value/
WSU1387/ 11-99
Used to report the value of the physical inventory count of a merchandise or consumable inventory. PDF: 20.53.9

20.53

Position Action/PRR /
WSU1162/ 8-05
Used to establish, modify, or abolish positions. Used to initiate an HRS position review. Paper: US Item #3304
or
PDF: 58.02.19
or
FileMaker

58.02
60.02

Position Description
WSU1360/ 7-06
Used to describe the job functions of a civil service or administrative professional position for classification or reclassification purposes. PDF: 60.02.8-9
or
FileMaker

60.02

Position Identifying Description Changes Only/
WSU1265/ 9-90
Used to change the position description for positions when that is the only action required. PDF: 58.04.2

58.04

Position Questionnaire/
WSU1440/ 7-06
Used to describe the job functions of an incumbent seeking position reclassification. PDF: 60.02.10-11

60.02

Positive Pay Report To authorize retroactive pay for hours or pieces. Paper: Payroll Services

55.26

Prior Period Time Report To pay a new temporary employee whose appointment began prior to beginning of current pay period. Paper: Payroll Services

55.26

Property Inventory Card/
WSU1058
Computer-generated form provides a record of acquired equipment. Paper: Property Inventory, Controller

20.50

Public-Access Defibrillator Use Agreement/
WSU1477/ 12-09
To request approval to install and use an automated external defibrillator (AED) in a University location. PDF: 2.46.3

2.46

Public Records Request/
WSU1232/ 7-13
To request approval to view and/or copy WSU records. PDF: 90.05.6

90.05

Purchase Order/
WSU1143/ PAOP01
Computer-generated order to outside vendors based on Departmental Requisitions. Paper: Purchasing

70.13

Purchasing Card Application/
WSU1396/ 9-14
To request approval for a University purchasing card used to purchase items up to the direct buy limit from outside vendors. PDF: 70.08.21-23

70.08

Purchasing Card Change Request/
WSU1441/ 9-14
To request changes regarding a departmental purchasing card. PDF: 70.08.25

70.08

Purchasing Card Check-Out Log Sheet/
WSU1470/ 3-10
To log the checkout and return of a purchasing card temporarily checked out to a designated departmental employee. PDF: 70.08.27

70.08

Purchasing Card Temporary Delegation/
WSU1469/ 3-10
Used by a cardholder to temporarily authorize another departmental employee to use a purchasing card. PDF: 70.08.26

70.08

R Return to Top
Receipt Affidavit/
WSU1342/ 1-13
To submit to the Controller in lieu of a lost, misplaced, missing, or inadequate travel receipt. PDF: 95.20.22

95.20

Records Retention Schedule/
WSU1301/ 8-94
Establishes retention periods for University records. Paper: Procedures, Records, and Forms

90.01

Relocation Compensation Request/
WSU1424/ 9-06
To request a lump sum relocation compensation payment to recruit a new WSU employee. PDF: 55.62.3

55.62

Relocation Expense Request/
WSU1436/ 9-07
To request payment of taxable relocation expenses. PDF: 70.62.4

70.62

Request for Appointing Authority Delegation/
WSU1405/ 2-13
To request appointing authority delegation for faculty, administrative professional, civil service, or collective bargaining unit appointments. PDF: 60.10.6

60.10

Request for Approval of Application for Extramural Support To request approval to submit a proposal to an off-campus funding source. Paper: Office of Grant and Research Development (OGRD)
or
Automated versions from the OGRD Forms web page

40.02

Request for Authorization to Pilot Aircraft/
DOT900/020
To request University and state approval to pilot aircraft while on official WSU business. Paper: State of Washington Division of Aeronautics

95.30

Request for Certificate of Insurance/
WSU1400/ 11-06
To request evidence of insurance coverage for submittal to third parties. PDF: 50.11.3

50.11

Request for Change of Name/
WSU1200/ 11-14
To request a name change in University records. PDF: 90.75.4

90.75

Request for Individual Defense by the Attorney General To initiate a request for legal defense by the Attorney GeneralÍs Office. Paper: WSU Attorney General's Office

10.15

Request for Mailing/
WSU1208/ 4-95
To request that mail be sent by specified special services. Paper: Mailing Services

80.24

Request for Positive Pay Report/
WSU1256/ 2-11
To report unpaid and unreported hours or pieces from previous pay periods. PDF: 55.26.2

55.26

Request for Shipment of Merchandise/
WSU1212/ 4-14
To ship merchandise off campus. Electronic Form:
WSU E-Forms website

80.15

Request for Temporary Schedule Change/
WSU1439/ 7-05
To request temporary schedule change. PDF: 60.33.3

60.33

Request to Donate Shared Leave/
WSU1331/ 7-09
To authorize donation of annual leave, sick leave, or personal holiday hours to another employee as allowed by the shared leave program. PDF: 60.58.11

60.58

Request to Serve Food/
WSU1353/ 7-10
To request permission to pay for food served at a University training session or meeting. PDF: 70.31.5

70.31

Research or Conference Account Request/
WSU1283/ 9-08
To request a new account for faculty- or graduate student-sponsored research, a conference, seminar, or workshop. PDF: 40.07.6

40.07

Respirator Authorization/ Respirator Fit-Testing and Training Record/
2-00
To authorize the use of a respirator and provide a record of respirator selection, fit-testing, and training. Paper: Environmental Health and Safety

3.24

Retention Schedule Review/
7-96
To certify that departmental records retention schedule has been reviewed, or to request changes to a departmental records retention schedule. PDF: 90.01.8
or
FileMaker

90.01

S Return to Top
Safety Inspection Checklist/
WSU1250/ 10-07
To conduct self inspection of department/ work area and document findings and corrective actions. PDF: 2.50.3-12

2.50

Safety Meeting Report and Agenda/
WSU1248/ 10-11
To document safety committee or foreman-crew meetings. PDF: 2.12.4-5

2.12

Safety Orientation Checklist/
WSU1249/ 1-13
To document review of safety procedures. PDF: 2.16.2

2.16

Service Center Application/
WSU1272/ 8-07
To request approval to charge for goods, services and/or use of equipment. PDF: 30.15.16

30.15

Service Center Calculation Worksheet/
WSU1459/ 3-08
To identify, calculate, and document the components of requested service rates. Excel: 30.15.19-21

30.15

Service Center Questionnaire/
WSU1429/ 8-07
To provide additional information concerning a proposed service center. PDF: 30.15.17-18

30.15

Special Course Fee Request/
WSU1224/ 11-14
To request, amend, or delete a special course fee. PDF: 30.95.6

30.95

Sponsored Project Activity Request/
WSU1326/ 6-14
To request advance expenditure authorization, rebudgeting and project extension for sponsored projects. Electronic Form:
WSU E-Forms website
or
PDF: 40.23.10
or
FileMaker

40.23

State Lobbying Activity Quarterly Report/
WSU1334/ 8-06
To report state lobbying efforts. Online: Government Relations website

10.25

State of Washington Invoice Voucher/
WSU1273/ 6-14
To seek reimbursement from University accounts. PDF: 30.45.2
or
FileMaker

30.45

Student Driver Authorization/
WSU1188/ 5-01
To authorize a student driver to drive a state vehicle. PDF: 95.35.14

95.35

Summer Educational Benefit Request/
WSU1365/ 10-08
To authorize WSU employees to take WSU summer session classes. PDF: 60.73.6

60.73

Supervisor's Accident Investigation Report/
WSU1246/ 8-97
To document accident investigation. Used when an accident results in an injury which involves lost time from work or medical treatment. PDF: 2.26.5

2.26

Surplus Disposal Request/
7-12
To document the transfer of surplus items to Surplus Stores. Online: myFacilities website

20.76

T Return to Top
Tax Exemption Certification/
WSU1432/ 10-04
To request exemption from state sales and use tax for machinery and equipment purchased for University research and development activities. PDF: 70.42.4

70.42

Telework Agreement/
WSU1421/ 2-08
Used to establish a formal agreement for a telework arrangement between the University and an employee. PDF: 60.34.8-10

60.34

Telework Assignment/
WSU1420/ 9-07
Used to specify the details of an individual telework arrangement. PDF: 60.34.6-7

60.34

Temporary Employee Orientation Checklist/
WSU1279/ 7-05
To orient temporary employees. PDF: 60.27.8

60.27

Temporary Employment Position Roster Report used to monitor the Temporary Employment program. Paper: Information Technology

60.27

Time Report/
WSU1010/ 8-08
Records attendance, leave, and overtime for classified, faculty, and administrative professional personnel who are eligible for overtime. Paper: US Item #3311
or
Excel: 60.60.33 (Win)
60.60.33 (Mac)
or
FileMaker

60.60
60.41

Travel / Accounts Payable Reimbursement Direct Deposit Authorization/
WSU1433/ 7-10
To request direct bank deposits of travel and accounts payable expense reimbursements. PDF: 95.21.3

95.21

Travel Authority/
WSU1109/ 10-14
To request approval for travel and/or request a travel advance. PDF: 95.05.10
or
FileMaker

95.05

Travel Charge Card Application/
WSU1422/ 7-14
Used to request a state travel charge card. PDF: 95.03.7

95.03

Travel Expense Voucher/
WSU1005/ 7-13
To claim reimbursement for allowed travel expenditures, account for travel advance, and to authorize travel expenditures. Electronic Form:
WSU E-Forms website
or
PDF: 95.20.23-24
or
FileMaker

95.20

Tuition Waiver Request/
WSU1082/ 8-14
To authorize WSU employees to take WSU classes. PDF: 60.70.6-7

60.70

Tunnel Entry Hazard Acknowledgment/
WSU1487/ 10-12
To confirm that all affected employees have been informed of potential steam tunnel hazards. PDF: 50.17.6-7

50.17

V Return to Top
Vehicle Release Authorization/
WSU1293/ 9-06
To authorize the use of Motor Pool vehicles. PDF: 95.35.16

95.35

Vehicle Request/Justification/
WSU1278/ 2-05
To request a long-term vehicle rental from the motor pool. PDF: 95.35.15

95.35

Volunteer Monthly Report/
WSU1418/ 10-04
To report total volunteer hours at end of quarter for workers' compensation coverage assessment. PDF: 60.81.7
or
FileMaker

60.81

W Return to Top
Washington State University Terms and Conditions/
5-96
To inform vendors of WSU terms and conditions for purchases. Online: Purchasing Services website

70.07

Witness/Injured Person Statement/
WSU1131/ 9-13
Used by a witness to provide a written account of an accident involving University personnel. PDF: 2.26.6

2.24
2.26

Workplace Violence Incident Report/
WSU1460/ 2-08
To report workplace violence incidents. PDF: 50.30.8

50.30

WSU Invoice/
WSU1310/ 2-09
To record charge sales to non-University clients. Paper: University Receivables

30.57

WSU Receipt/
WSU1054/ 7-88
To record all external cash sales and all cash collections. Paper: Cashier's Window, Controller

30.52

WSU Receipt Authorization/
WSU1370/ 5-09
To authorize University personnel to obtain WSU Receipts and Receipt Log Sheets from the Cashier's Window. PDF: 30.52.9

30.52

WSU Receipt Inventory Control Sheet/ 8-14 To provide a record of activity of the WSU Receipts issued to a department. PDF: 30.52.11

30.52

WSU Receipt Request/
WSU1371/ 8-14
To request receipting forms from the Controller's Office. PDF: 30.52.10

30.52

WSU Vancouver Surplus Report/ 10-1 For WSU Vancouver (WSUV) departments to document the transfer of surplus items to WSUV Facilities Operations Surplus. Online: WSUV Facilities Operations website

20.76