Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

ORGANIZATION
10.23
New 11-06
Finance and Administration
335-5524

Promotions and Sponsorships

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OVERVIEW

Before agreeing to provide a state resource at no cost or reduced cost in connection with a promotion or sponsorship, University administrators should consider state ethics statutes and requirements. See 10.21, 10.22, and 20.37.

This section provides policy and procedures intended to minimize the possibility or appearance of special privilege due to position with the University or the misuse of state resources.

The proper stewardship of state resources, including funds, facilities, tools, property, and employees and their time, is a responsibility that all state officers and employees share. State employees have an affirmative duty to ensure that any personal use of state resources is the most efficient in terms of time and resources. (WAC 292-110-010)

PROMOTIONS

Business Activities

University units occasionally seek to stimulate University business activity by offering promotions to potential customers. Such units may include service centers (see 30.15), auxiliary enterprises, and other self-supporting operations, e.g., SRC, Housing and Dining, Intercollegiate Athletics. For purposes of this policy, a business promotion is considered to be a special price reduction or free goods or services provided to customers of the service center or enterprise.

Requirements

In order to comply with University policy and to avoid any appearance of violating state ethics statutes, the responsible administrator is to observe the following requirements relative to promotions:

http://strategicplan.wsu.edu/

Nonbusiness Activities

University academic and support departments occasionally seek to promote an activity, entity, or idea by providing items at no charge to the public or University personnel. Such items might include inexpensive items that identify the department or the University.

In order to comply with University policy and to avoid any appearance of violating state ethics statutes, the responsible administrator is to observe the following requirements relative to nonbusiness promotions:

SPONSORSHIPS

For purposes of this policy, a sponsorship is a contractual relationship between the University and an individual or group promoting an event. In accordance with the contract, the University provides goods or services for the event in exchange for reasonable consideration.

Requirements

In order to comply with University policy and to avoid any appearance of violating state ethics statutes, the responsible administrator is to observe the following requirements relative to sponsorships:

CHARITIES

See 10.24 for information about charities and the Combined Fund Drive.