The Positive Pay Report is used to report unpaid and unreported hours or pieces from previous pay periods for employees whose pay depends upon actual hours worked or pieces completed. The form is also used to report unpaid and unreported hours for alternate work week employees whose pay depends upon the total number of hours in the pay period.
Departments are to use the Positive Pay Report for the following reasons:
- To report hours worked or pieces completed which were not entered in the Positive Pay Time Entry (PPAYMENT) area of DEPTPAY for the pay period in which they were earned.
- To report hours or pieces for an employee hired on an account which is not listed as active by Payroll Services. See the QRYSCAN area of DEPTPAY for listing of current active accounts for departmental positive pay transactions.
DEPTPAY is part of the Administrative Information Services applications DEPPS and HEPPS. See 55.22 and 85.33.
Requesting a Positive Pay Report
To request a Positive Pay Report, complete and print the PDF master form on page 55.26.2. Submit the completed Request for Positive Pay Report to Payroll Services.
See the PDF form:
55.26.2: Request for Positive Pay Report
Complete and/or print as needed.