<58.04_Position_Identifying_Description_PIDD.htm

Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

POSITION CONTROL
58.04
Revised 4-07
Position Control
335-9682 and 335-9187

Position Identifying Description (PIDD)

PDF link

POSITION IDENTIFIER

The employing department establishes a position identifier for each departmental position. This identifier is called the Position Identifying Description (PIDD).

The PIDD is displayed in HEPPS in the name field, and is listed on HEPPS downloads and reports in the financial data warehouse.

Field Size

This field has a 20 character limit which includes spaces.

ESTABLISHING A PIDD

Departments establish a PIDD with a Position Action/PRR when a position is created. See 58.02.

Unfilled Position

The position title could be the PIDD for a new unfilled position.

Incumbent's Name

Departments are encouraged to use the name of the incumbent as the PIDD when a position is occupied. Other descriptions are acceptable, e.g., "Smith/Jones" or "Sciences TA."

CHANGES

Use a Position Action to change a PIDD if the change coincides with other position changes. If only the PIDD is changing, complete a Position Identifying Description Change form. Copy or print the master on 58.04.2 to obtain supplies of the form.

Indicate both the current and the new PIDDs on the Position Identifying Description form.

Use one form to change from one to eighteen different PIDDs within a single home area.

Routing

Route the completed form to Position Control in the Budget Office, mail code 1041. Position Control enters the new PIDD into the HEPPS AIS application and retains the original form.

See PDF form: 58.04.2: Position Identifying Description Change Form
Complete and/or print as needed