Human Resource Services
The employing department establishes a position identifier for each departmental position. This identifier is called the Position Identifying Description (PIDD).
The PIDD is displayed in HEPPS in the name field, and is listed on HEPPS downloads and reports in the financial data warehouse.
This field has a 20 character limit which includes spaces.
ESTABLISHING A PIDD
Departments establish a PIDD with a Position Action/PRR when a position is created. See 58.02.
The position title could be the PIDD for a new unfilled position.
Departments are encouraged to use the name of the incumbent as the PIDD when a position is occupied. Other descriptions are acceptable, e.g., "Smith/Jones" or "Sciences TA."
Use a Position Action to change a PIDD if the change coincides with other position changes. If only the PIDD is changing, complete a Position Identifying Description Change form. Copy or print the master on 58.04.2 to obtain supplies of the form.
Indicate both the current and the new PIDDs on the Position Identifying Description form.
Use one form to change from one to eighteen different PIDDs within a single home area.
Route the completed form to Position Control in the Human Resource Services, mail code 1014. Position Control enters the new PIDD into the HEPPS AIS application and retains the original form.
See PDF form: 58.04.2:
Position Identifying Description Change Form
Complete and/or print as needed