Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

PERSONNEL
60.29
Revised 10-09
Human Resource Services
335-4521

Establishing Salary Step, Periodic Increment Date, and Probation or Trial Service for Civil Service Employees

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OVERVIEW

Washington State University maintains a compensation program within the parameters established under the Washington Administrative Code (WAC Title 357). This policy addresses requirements as set forth in accordance with WAC 357-28-035. Compensation practices not addressed in this policy are administered in accordance with the requirements of WAC 357.

Applicability

This salary determination policy applies to civil service employees not covered by collective bargaining unit agreements.

An employee covered by a collective bargaining unit agreement is to refer to the applicable agreement for salary determination information.

CIVIL SERVICE ENTRY EMPLOYMENT
Type of Action Step Periodic Increment Date Six Month Probation Required
Appointment of new employee The minimum step in the salary range of the designated classification. (*See footnote below.) Periodic increment date is based on the appointment day. If the appointment occurs on or before the 15th day of the month, the periodic increment date is six months from the first of the month; if the appointment occurs on or after the 16th day of the month, the periodic increment date is six months from the first of the following month. Yes
Appointment of employee with previous state service
(Break in service)
The minimum step in the salary range of the designated classification. (*See footnote below.) Same rules as appointment of new employee. Yes
Probationary to permanent A two-step increase if entry was the minimum salary step. (*See footnote below regarding appointment above the minimum step.) Periodic increment date is established at the time of appointment.  
Appointment from layoff list Employee is placed at same salary equal to the employee's base salary at time of layoff, not to exceed the salary range maximum. Employee receives new PID if appointed to a position with a different salary range maximum. If the base salary is set above the minimum, the periodic increment date is 12 months from the date of appointment. Transition review period may be required. (WAC 357-46-110)
Appointment from statewide layoff list Employee is placed at same salary range equal to the employee's base salary at time of layoff, not to exceed the salary range maximum. The same as a WSU appointment from layoff list. Transition review period may be required. (WAC 357-46-110)
*Appointment above minimum step: Human Resource Services (HRS) may authorize an initial starting base salary above the entry level of the assigned salary range, not to exceed the top step of the range. The appointing authority submits a memorandum to the Director of Human Resource Services and the University's designated Personnel Officer (in accordance with RCW 41.06.510) providing the justification to appoint an employee above the minimum step. (Contact HRS at WSU Pullman regarding the current designated Personnel Officer.) For an employee whose base salary is set above the minimum, the periodic increment date is 12 months from the date of appointment.

CHANGES IN CLASSIFICATION OR POSITION
Type of Action Step Periodic Increment Date Trial Service Required
Promotion A two-step increase unless the first step of new range is more than two steps above employee's current salary in which case employee is placed at first step of the new range. Periodic increment date (PID) is six months from the date of appointment if the employee was appointed to the minimum step of the salary range. PID is 12 months from the date of appointment if the employee is appointed above the minimum step in the salary range. If promotion occurs on or before the 15th day of a month, the new periodic increment date will be the first of the month; if promotion occurs on or after the 16th day of a month, the new periodic increment date will be the first of the following month. Yes
Elevation --
Promotion of employee to a higher class in which the employee previously held permanent status
Follows promotional rules. (See above.) Follows promotional rules. (See above.) Yes
Reallocation of position to class with higher salary maximum A two-step increase unless the first step of new range is more than two steps above employee's current salary in which case employee is placed at first step of the new range. Periodic increment date (PID) does not change. No; provided employee has performed higher level duties for at least six months.
Reallocation of position to class with lower salary maximum Employee is placed at step in new range that is equivalent to current salary unless it exceeds the salary maximum, in which case the employee receives the top step of the new range. Periodic increment date (PID) does not change. No; employee retains appointment status. (WAC 357-13-090)
Trial service reversion after promotion, transfer, or elevation If returned to a previous classification, the employee is placed at the step in the salary range which she/he would have held if no promotion or transfer had occurred, including any salary increase which would have been received during that period. If employee is placed in a class that has the same or lower salary range maximum, employee is placed at the same salary equal to the employee's previous base salary, not to exceed the salary range minimum. If the employee is reverted to a position with a different salary range, the periodic increment date (PID) is set six months from the effective date of the reversion. If the employee is reverted to a position with the same salary range, the employee's PID is not reset. No; unless a trial service existed in the previous appointment in which case the employee resumes the trial service period, or unless the employee is placed in a position which is not closely related.
Trial service reversion following voluntary demotion If employee is placed in a class that has the same or lower salary range maximum, employee is placed at the same salary equal to the employee's previous base salary, not to exceed the salary range maximum. If the employee is reverted to a position with a different salary range, the periodic increment date (PID) is set six months from the effective date of the reversion. If the employee is reverted to a position with the same salary range, the employee's PID is not reset. No; unless a trial service existed in the previous appointment in which case the employee resumes the trial service period, or unless the employee is placed in a position which is not closely related.
Layoff to class in which employee has permanent status Employee is placed at the same salary equal to the employee's previous base salary, not to exceed the salary range maximum. No change. Transition review period may be required. (WAC 357-46-110)
Layoff to class in which employee does not have permanent status Employee is placed at the same salary equal to the employee's previous base salary, not to exceed the salary range maximum. No change. Yes
Voluntary demotion to class in which employee has held permanent status Employee is placed at the same step in the new range as she/he holds in the current range; however, an appointing authority may petition Human Resource Services to appoint the employee at a higher step in the range, not to exceed the salary range maximum. Periodic increment date (PID) is six months from the date of appointment if the employee was appointed to the minimum step of the salary range. PID is 12 months from the date of appointment if the employee is appointed above the minimum step in the salary range. If voluntary demotion occurs on or before the 15th day of a month, the new periodic increment date will be the first of the month; if voluntary demotion occurs on or after the 16th day of a month, the new periodic increment date will be the first of the following month. No; unless employer determines the positions are not closely related, then a trial service period may be required.
Voluntary demotion to class in which employee has not held permanent status Employee is placed at the same step in the new range as she/he holds in the current range; however, an appointing authority may petition Human Resource Services to appoint the employee at a higher step in the range, not to exceed the salary range maximum. Periodic increment date (PID) is six months from the date of appointment if the employee was appointed to the minimum step of the salary range. PID is 12 months from the date of appointment if the employee is appointed above the minimum step in the salary range. If voluntary demotion occurs on or before the 15th day of a month, the new periodic increment date will be the first of the month; if voluntary demotion occurs on or after the 16th day of a month, the new periodic increment date will be the first of the following month. Yes
Disciplinary demotion Established by Director of Human Resource Services. No change. No; unless employer determines the positions are not closely related, then a trial service period may be required.
Transfer Employee is placed at the same step in the new position that she/he holds in the current position. No change. No; unless employer determines the positions are not closely related, then a trial service period may be required.
Trial service to permanent A two-step increase unless increase would exceed salary range maximum. A periodic increment date is established at the beginning of the trial service period.  

TRANSFER FROM OTHER STATE EMPLOYMENT

Employees from other Washington state agencies may transfer their employment to WSU. The term "agency" refers to organizations under the jurisdiction of the state Department of Personnel.

State employees who move between state organizations receive employment preference and may transfer their employment benefits. See 60.19.

TRANSFERRING TO WSU EMPLOYMENT FROM OTHER STATE EMPLOYMENT
Type of Action Step Periodic Increment Date Trial Service Required
Interinstitutional and interagency promotion Employee is placed in the same step in the new position as he/she would be placed for a promotion within the WSU system. The same as a WSU promotion. Yes; even if the employee held permanent status at another institution.
Interinstitutional and interagency transfer or voluntary demotion The same as any WSU appointment. The same as a WSU transfer or voluntary demotion. Yes; even if the employee held permanent status at another state agency.
Trial service to permanent after institutional or intersystem movement Receives increase on PID. Does not change.