PERSONNEL
60.40
Revised 12-08
Human Resource Services
335-4521
OVERVIEW
Emergencies forcing either a limited campus closure or a declaration of suspended operations may occur at any time and may affect all or part of the instructional day. See 50.40.
CIVIL SERVICE EMPLOYEES
The following requirements apply to civil service employees during emergency closure periods:
When Required to Work
An employee who is required to work during the closure receives his or her regular rate of pay for work performed during the period of suspended operations. This policy applies whether the employee is required and authorized to come into the work site or works from home.
NOTE: A temporary telework arrangement is not required to accommodate work from home during a period of suspended operations, inclement weather, or emergency lasting less than a week. However, the employee must still have the supervisor's approval to work from home during such a period. See also 60.34.
Overtime-eligible civil service employees receive compensation for overtime worked during a closure in accordance with WAC 357-28. See also 60.59.
When Not Required to Work
Civil service employees may be allowed to use annual leave, personal holiday, compensatory time (if overtime-eligible), and given an opportunity to reschedule work time lost as a result of suspended operations. Lost worktime must be rescheduled and worked within the workweek.
If rescheduling lost work time causes an overtime-eligible employee to work in excess of forty hours in the workweek, compensation must be provided in accordance with WAC 357-28-255, 357-28-260, and 357-28-265. The amount of compensation earned must not exceed the amount of salary lost by the employee due to the period of suspended operations. Refer to WAC 357-31-265.
For information regarding leave usage during periods of suspended operations or inclement weather, civil service employees refer to 60.57.
COLLECTIVE BARGAINING UNIT EMPLOYEES
Employees covered by collective bargaining unit agreements refer to the applicable agreements regarding suspended operations.
ADMINISTRATIVE PROFESSIONAL (AP) EMPLOYEES
The following requirements apply to administrative professional (AP) employees during emergency closure periods:
When Required to Work
An employee who is required to work during the closure receives his or her regular rate of pay for work performed during the period of suspended operations. This policy applies whether the employee is required and authorized to come into the work site or works from home.
NOTE: A temporary telework arrangement is not required to accommodate work from home during a period of suspended operations, inclement weather, or emergency lasting less than a week. However, the employee must still have the supervisor's approval to work from home during such a period. See also 60.34.
Overtime-eligible AP employees receive compensation for overtime worked during the closure in accordance with the Fair Labor Standards Act. See 60.59.
When Not Required to Work
Administrative professional employees may be allowed to use annual leave, personal holiday, compensatory time (if overtime-eligible), and given an opportunity to reschedule work time lost as a result of suspended operations. Lost worktime must be rescheduled and worked within the workweek.
The amount of compensation earned for rescheduled work time must not exceed the amount of salary lost by the employee due to the period of suspended operations.
FACULTY AND STUDENTS
The administration determines the need to conduct missed classes and notifies faculty and students if, when, and where classes will be scheduled.
When Not Required to Work (Faculty Only)
Faculty who are not required to work use annual leave, personal holiday, or leave without pay during emergency closure periods. Faculty who are not involved with classes account for hours not worked due to emergency closures in the same manner as faculty who have classes.
When Required to Work (Faculty Only)
A faculty employee who is required to work during the closure receives his or her regular rate of pay for work performed during the period of suspended operations. This policy applies whether the employee is required and authorized to come into the work site or works from home.
NOTE: A temporary telework arrangement is not required to accommodate work from home during a period of suspended operations, inclement weather, or emergency lasting less than a week. However, the faculty employee must still have her or his supervisor's approval to work from home during such a period. See also 60.34.
SUSPENSION LONGER THAN FIFTEEN CALENDAR DAYS
For civil service employees, a period of suspended operations must not exceed 15 calendar days without approval from the Director of the Office of the State Human Resources Director. (WAC 357-31-280)