Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

PERSONNEL
60.73
Revised 10-08
Summer Session
335-2238
Human Resource Services
335-4521

Summer Educational Benefits

PDF link

OVERVIEW

An eligible individual may enroll in academic courses during the summer session without paying regular fees on a space-available basis. A limited number of additional students are accepted if the class can be taught without incurring additional costs. Regular fee-paying students are seated first.

Eligible Individuals

WSU Employees

The following WSU employees are eligible for the benefit:

Others

ROTC faculty and staff employed at WSU locations who meet WSU employee eligibility requirements above are eligible for the benefit on a space-available basis.

Ineligible Individuals

The following are not eligible for the fee waiver:

Number of Hours

Eligible individuals may enroll for up to four semester hours during Summer Session. Hours may be in any combination of credit and audit hours. Individuals enrolling for more than these hour limits are not eligible for the benefit.

Fees

WSU charges each eligible individual a nonrefundable $5 administrative fee plus any special course fees, laboratory fees, late registration charges, or late fee payment charges.

IRI Not Accepted for $5 Fee

The $5 administrative fee cannot be paid with an Interdepartmental Requisition and Invoice (IRI).

Student Benefits

Individuals enrolled under the benefit are not entitled to WSU student benefits. WSU student identification cards are not issued or validated.

Excepted Courses

The benefit may not be used for the following types of courses. (Costs for such courses are closely tied to the number of enrolled students or are related to delivery to distant locations.)

Enrollment

Admission

Individuals must be admitted to WSU in order to receive University credit for course work. Individuals not enrolled the previous spring term must apply for admission to Summer Session in order to receive University credit for course work taken during summer term.

Request summer application materials from the Summer Session Office at the WSU Pullman campus or the registration office at the non-Pullman campus of enrollment.

NOTE: Individuals who seek to audit a course, but have not been admitted to WSU should contact the Office of the Registrar and refer below for audit enrollment procedures.

Summer Educational Benefit Request Form

Complete a Summer Educational Benefit Request form to request the benefit and to initiate class registration. The form may be printed or filled in on-screen and printed from the master form on 60.73.6.

Approval

WSU Employees

The head of the employee's employing department approves the enrollment by signing a completed Summer Educational Benefit Request. Do not substitute a signature stamp for the signature.

The department head may deny the request if the essential duties of the position must be performed by the employee during class meeting times.

In addition, a department head may deny a request for any of the following reasons:

An employee may appeal a denial to the Director of Human Resource Services or designee.

Late Enrollment, Time Conflict

The employee obtains the instructor's signature when:

Impacted Classes

Impacted (high demand) courses usually do not have space available. In order for the Registrar's Office to register a requester for an impacted class, he or she must obtain written approval from the department chair on:

To obtain the Add/Drop Enrollment Change (Summer Session) form, go to the Summer Session Forms website at:

http://www.summer.wsu.edu/How_Do_I/Add_Drop.asp

Certification/Verification

Human Resource Services

A Human Resource Services (HRS) representative signs the form to certify the eligibility of each valid WSU employee request for this benefit.

NOTE: HRS does not begin signing Summer Educational Benefit Requests until one week prior to the start of each summer session.

Registration

The requestor submits the Summer Educational Benefit Request to the Summer Session Office on the first day of class in which he or she plans to enroll in order to be eligible for the benefit for the current summer term.

Submitting a completed Summer Educational Benefit Request provides course registration information in addition to requesting the benefit.

NOTE: An individual who registers as a regular fee-paying student cannot seek educational benefits under this program for the session or semester.

PROCEDURES FOR AUDIT ENROLLMENT

Admission

Admission to WSU is not required to audit classes. If a student is enrolled for credit hours and audit hours, the student must be admitted to WSU.

Audit Registration

Audit registration occurs during the first week of a summer session class. Students changing from audit to credit must do so by the date specified in the WSU Summer Session Catalog/Time Schedule. To view class schedules, go to the Summer Session website at:

http://www.summer.wsu.edu/

Complete a Summer Educational Benefit Request form to request class registration for audit. The form may be printed or filled in on-screen and printed from the master form on 60.73.6.

Payment of the $5 Fee

Submit the completed form and the $5 administrative fee to the Cashier, Controller's Office, by the end of the first week of a class during the summer session. To be eligible for the tuition fee waiver, the Summer Educational Benefit Request must be submitted.

The Cashier stamps the form as paid and returns it to the individual who takes it to the Summer Session Office.

See the PDF form:
60.73.6: Summer Educational Benefit Request
Complete and/or print as needed