Washington State University
BUSINESS POLICIES AND PROCEDURES MANUALS

PURCHASING
70.19
Revised 2-10
Purchasing Services
335-3541

Blanket Authorization Purchases

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OVERVIEW

A blanket authorization provides a limited direct authority to purchase goods and/or services from one or more vendors. A blanket authorization is established for a specific period of time.

NOTE: When appropriate and allowable, Purchasing Services encourages departments to use departmental purchasing cards, rather than blanket authorizations, to purchase goods and services from external vendors. Purchasing card use increases the efficiency, accountability, and tracking of transactions. See 70.08.

Types of Blanket Authorizations

The following types of blanket authorizations are in use at the University.

All-University Blanket

Any University department may use an all-University blanket authorization to purchase goods and services from a specified vendor.

The University has established a limited number of blanket authorizations with selected vendors for specific goods and services. University departments may make direct purchases from these vendors. Departments may place orders by telephone, mail, fax, or in person.

Sundry Blanket

In unusual circumstances, Purchasing Services may establish a sundry blanket authorization for a single department to use to purchase goods and services from various vendors.

Department Blanket

Purchasing Services may establish a department blanket for a single department to use to purchase goods and services from a specific vendor. Most often, competitive bidding is required to establish such a blanket.

Internal Blanket

A department may establish an internal blanket authorization with a University service center to purchase goods and/or services. The requesting department submits a completed Interdepartmental Requisition and Invoice (IRI) to the vendor department to establish the blanket authorization. See 70.05 and 70.06.

Restrictions

The following restrictions apply to blanket authorization purchases:

http://purchasing.wsu.edu/BlanketOrders.html

VIEWING BLANKET INFORMATION

All-University Blankets

To view information regarding blanket authorizations which may be used by any University department to purchase goods and services from specific vendors, see the Purchasing Services Blanket Orders website at:

http://purchasing.wsu.edu/BlanketOrders.html

Department Blankets

Personnel use the online Administrative Information Systems (AIS) application called Purchasing, Accounts Payable, Receiving (PAPR) to view information regarding department blanket authorizations. In PAPR, select SRCBAORD and enter the department's organization number to view blanket end dates and spending limits.

PLACING ORDERS

To order goods and services under a blanket authorization from a non-University vendor, provide the following information to the vendor:

Delivery Address

WSU Pullman

If the order is for a WSU Pullman unit, indicate that the order be sent to:

Washington State University
Indicate campus delivery location
Pullman, WA 99164- Indicate mail code of delivery location

NOTE: If Central Receiving is to deliver the order, the vendor's address label should show Central Receiving as the delivery address; mail code 1120.

Other WSU Campuses

Indicate the appropriate delivery address.

Invoice Address

Indicate that the invoice be sent to:

Washington State University
Controller's Office
Pullman, WA 99164-1025

DEPARTMENT PICKUP

If the department picks up the order directly from the vendor, departmental personnel are to obtain an invoice from the vendor (if possible). The department indicates the following on the face of the invoice and routes it to the Accounts Payable Section of the Controller's Office:

NOTE: Some vendors route invoices directly to the Controller's Office.