PURCHASING
70.24
Revised 11-11
Purchasing Services
335-3541
POLICY
Each department is responsible for complying with the computer purchasing requirements and procedures outlined in this policy.
Purchase Cost Under $10,000
For computer equipment, services, or software purchases under $10,000 (not including tax and shipping), departments may select vendors with or without state purchasing contracts and without undergoing a bidding process.
Departments may contact Purchasing Services for a current list of available state contract vendors or for other assistance. See also "Approved Purchasing Contracts" below.
Purchase Cost $5000 or Less
For purchases totaling $5000 or less, departments may:
Purchase Cost Over $5000
Departments submit a Department Requisition to Purchasing Services to process purchases in excess of $5000. See 70.10.
Include the following information with the Department Requisition:
- Name, address, contact telephone, and contact e-mail address for selected vendor,
- Written quote from vendor for requested purchase items, and
- Brief explanation of why vendor was selected as the "sole source" or best choice for the department.
Purchasing uses this information to verify with the vendor that the prices quoted are the best ones available to WSU.
Purchase Cost Over $10,000
The Washington Department of Enterprise Services (DES) requires that WSU competitively bid computer equipment, services, or software purchases that exceed $10,000. Purchasing Services coordinates the bidding process for University departments. See 70.13.
Purchases over $10,000 which are prepared under approved state contracts do not undergo the bidding process. Purchasing Services processes approved state contract requests immediately upon receiving the Department Requisition.
Departments may contact Purchasing Services for a current list of available state contract vendors or for other assistance. See also "Approved Purchasing Contracts" below.
Department Requisition
For computer equipment, services, or software purchases over $10,000, departments submit a Department Requisition to Purchasing Services.
Include the following information with the Department Requisition:
- Name, address, contact telephone, and contact e-mail address for selected vendor,
- Written quote from vendor for requested purchase items, and
- Brief explanation of why vendor was selected as the "sole source."
Refer to the sole source guidelines available from the Purchasing Services Standard Procurement Documents website at:
Purchasing Services bids the requested purchase if the vendor is not the sole source for the equipment, services, or software. See 70.01 for a discussion of sole source vendors.
The following web pages provide information for purchasing computers under state and/or University contracts:
Apple Computer
To view WSU/Apple Computer contract purchasing information and prices, go to:
DES Master Agreements
To view DES master agreements for computer purchases, go to:
The DES master agreements include major computer vendors.
CIS/CTC Contracts
To view Center for Information Services/Community and Technical Colleges contracts for purchasing computers, go to:
The CIS/CTC contracts include major computer vendors.