MAILING SERVICES DEPARTMENTS
University mailing services departments deliver mail between departments on each of the campuses, e.g., Pullman, Spokane, Tri-Cities, and Vancouver.
Mailing Services, WSU Pullman, is located in the Cooper Publications Building on Grimes Way; telephone 335-2104.
For more information, see the WSU Pullman Mailing Services website at:
Mail Services, WSU Spokane, is located in the South Campus Facility (formerly called the F.O. Berg Building) at 412 E. Trent Avenue, next to the Bookie; telephone 509-368-6995.
The Copy and Mail Distribution Center, WSU Tri-Cities, is located in West Building, Room 127; telephone 509-372-7273.
Plant Services Shipping and Receiving is located in the Mailroom, Plant Services Building; telephone 360-546-9708.
For information concerning all WSU Vancouver mail services, see Plant Services' WSU Vancouver Mailroom website at:
See 80.18 for courier service to and from the WSU Pullman campus and other WSU campuses and locations.
Items addressed by the sending department are delivered by University mailing services at no charge.
Indicate the addressee's full name and mail code on each piece of interdepartmental mail.
Individual Mail Codes
Refer to the University Directory or online in Employee Workplace (WRKPLACE) within the mainframe HEPPS AIS application. See 85.33 for more information about accessing HEPPS and AIS.
Department Mail Codes
Refer to the University Directory or the mainframe WSU Organizational Unit Inquiry (WSUORG) AIS application. See 10.05 for more information about WSUORG.
To WSU Pullman
Items sent by courier to WSU Pullman must be addressed to the individual's or department's building and room number or four-digit mail code. See 80.18.
Courier mail to WSU Pullman which does not contain this address information is subject to return to the originating campus or center.
WSU personnel use the special manila interdepartmental mail envelopes to send most interdepartmental mail.
Mail intended for interdepartmental delivery which is prepared in a regular envelope should be inserted into an interdepartmental envelope. This will expedite delivery and prevent the mail from being inadvertently metered and routed as U.S. Mail.
Do not seal, staple, tape, or close interdepartmental mail envelopes in a manner that causes the envelope to be torn when opened.
Two sizes of interdepartmental envelopes are available from University Stores at no charge. Specify the item number for the desired size:
Small envelopes (5"x11.5") Item number 3194 Large envelopes (10"x13") Item number 3193
Do not stockpile envelopes. Return excess supplies of interdepartmental envelopes to University Stores; mail code 7100.
WSU Pullman Mailing Services provides mass distribution for mailings from:
- University departments.
- University-affiliated organizations if the organization maintains a Faculty/Student/Alumni Account or other account through the Controller's Office.
- Professional organizations if:
A WSU employee is a member or officer, and
The stated purpose of the organization is related to the employee's official University duties, and
The mailing is of residual value or benefit to the University.
Mailing Services does not provide mass distribution for mailings from organizations other than those listed above.
WSU Pullman Mailing Services charges for mass distribution services. Costs vary, depending upon the number of employees or departments selected. Mailing Services provides cost estimates upon request.
Full Pitch Mail
WSU Pullman Mailing Services leaves enough unaddressed mail items at each mail stop to permit distribution to each unit employee.
Departmental Pitch Mail
WSU Pullman Mailing Services will leave one or more (up to 10) unaddressed mail items at each mail stop, according to senders' request.
Mailing List Distribution
WSU Pullman Mailing Services delivers items to specified categories of employees.
Mailing Services addresses each mail item.
Mailing Services uses the Administrative List to generate mailings to deans, chairs, and other administrators. The Administrative List is available online from the Mailing Services website at:
Departments may request delivery of mass mailings to "Departmental Secretary" at WSU departmental mail codes.
Selection Options for Employees
All Nonhourly Employees
WSU Pullman Mailing Services can address and deliver/send mass mailings to all nonhourly employees. This group includes employees who receive mail via Mailing Services delivery (using mail code) and employees who receive mail via U.S. Postal Service delivery. Faculty, administrative/professional, classified staff, salaried student employees, adjunct faculty, and affiliated staff are included in such mailings.
Departments can select targeted groups of nonhourly employees for mailings. A targeted group of employees may be selected using one or a combination of the following possibilities.
Affiliated staff (counterpart of adjunct faculty)
Other sites by city
Employee Role, Faculty
Courtesy only (adjunct faculty)
Resident instructional, permanent
Resident instructional, temporary
Employee Role, Student
Graduate research assistant
Graduate teaching assistant
Graduate staff assistant
Undergraduate research assistant
Undergraduate teaching assistant
Undergraduate staff assistant
Organization unit head
Instruction (Honors Program, Academic Development Program, General Education)
Agriculture, Human, and Natural Resource Sciences
Engineering & Architecture
Business & Economics
Research & Graduate School
Extended University Services
Finance and Administration
Other WSU organization
Other (those not affiliated with a WSU organization)
HEAVY OR BULKY ITEMS
If a department intends to send an item weighing 20 pounds or more, the department should notify the appropriate mailing or shipping services office in advance so that the carrier can bring appropriate equipment for the pickup.
Items Weighing 20 to 70 Pounds
For items weighing 20 to 70 pounds, Pullman campus departments may notify Mailing Services online at:
or by calling 335-2104.
Items Weighing More Than 70 Pounds
For items weighing more than 70 pounds, Pullman campus departments call Central Receiving; telephone 335-5575.
WSU Spokane departments may notify Mail Services of large or heavy items weighing 20 pounds or more; telephone 509-368-6995.
WSU Tri-Cities departments may notify the Copy and Mail Distribution Center of large or heavy items weighing 20 pounds or more; telephone 509-372-7273.
WSU Vancouver departments may notify Plant Services Shipping and Receiving of large or heavy items weighing 20 pounds or more; telephone 360-546-9708.
University mailing services departments do not process personal mail or perform personal tasks, e.g., checking out or returning library books.