Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

SERVICES
80.22
Revised 11-05

Incoming U.S. Mail

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DELIVERY

University mailing services departments at WSU Pullman, WSU Spokane, WSU Tri-Cities, and WSU Vancouver deliver incoming U.S. mail to identifiable WSU addresses. See 80.20.

WSU Pullman

For more information concerning WSU Pullman mail services, see the Mailing Services website at:

http://publishing.wsu.edu/mailing-services/

or telephone 509-335-2104.

WSU Spokane

For more information concerning WSU Spokane mailing services, contact Mail Services at 412 E. Trent Ave.; telephone 509-368-6995.

WSU Tri-Cities

For more information concerning WSU Tri-Cities mailing services, contact the Copy and Mail Distribution Center; telephone 509-372-7273.

WSU Vancouver

For more information concerning all WSU Vancouver mail services, see Plant Services' WSU Vancouver Mailroom website at:

http://inside.vancouver.wsu.edu/

or telephone 360-546-9708.

UNIDENTIFIABLE ADDRESSES

If the address on the outside of a piece of first-class U.S. mail is illegible or incomplete, mailing services personnel open the item to determine the intended destination.

First-class mail which is completely unidentifiable is returned to USPS marked "insufficient address, return to sender."

Unidentifiable or insufficiently addressed standard-class mail endorsed by the sender with a Move Update endorsement such as "Address Correction Service" is returned to the sender marked "insufficient address."

Unidentifiable or insufficiently addressed standard-class mail without a Move Update endorsement is discarded.

PERSONAL MAIL

As a courtesy to new faculty and staff members, University mailing services departments deliver incoming personal mail which is properly addressed until the new employee acquires a permanent home mailing address.

Personal packages for new employees are retained by the campus mailing services department. The mailing services office notifies the new employee of the package's arrival and when it may be picked up.

Postage due items for new employees are charged to the department's budget and project number.

When dealing with outside mail sources, WSU personnel are not to indicate WSU as an appropriate address for personal mail. WSU employees on sabbatical are not to have personal mail forwarded to their department.