Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

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Computing Procedure Numbers

Information Technology (IT) assigns computing service procedure numbers to identify customers and to bill for computing services.

IT assigns a computing services procedure number to any WSU unit with a University account which includes objects 03 and 05.

IT may assign procedure numbers to other eligible organizations and individuals. Non-WSU users pay additional fees to use the University's computer facilities.

Obtain a copy of the Procedure Number Application by printing or completing onscreen and printing the master form in the PDF version of 85.35.3.

Follow the instructions on the form. Most form sections are self-explanatory. Additional instructions for each section of the form are discussed below.

For WSU units, include the WSU mail code as well as the other requested information under User's Name, Address, Zip, and Phone.

Termination Date: If the administrator does not wish to limit the use of the procedure number to a specific period enter 99/99/99.

Enter a termination date for a procedure number for a sponsored project. (NOTE: The department is responsible for notifying the IT Finance Office if the project is extended and the procedure number is required after the original termination date.)

Fund/App/Program/Budget/Project: Full budget coding is required for WSU departments. Refer to 30.05. IT supplies this coding for other users.

Procedure Number Title: Determined by the user/administrator, the title should clearly identify the project. The title appears on the user's bill together with the procedure number and the financial status of the project's computing services allocation.

Comments may include:

• New budget;
• Invoicing address, if different from address shown above;
• Student ID number;
• Student home address.

Check the UNIX Access box if the user intends to request a UNIX account and/or Network ID (see 85.37).

The official who signs as Authorizing Signature must have expenditure authorization for the supporting WSU account shown on the form. See 70.02.

The signing official is responsible for payment of any fees associated with computer use.

The user retains a copy and routes the original to the IT Finance Office, mail code 1222, or faxes the form to 335-0540.