Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

RECORDS
90.01
Revised 9-13
Procedures, Records, and Forms
335-2005

All-University Records Retention Schedules:
Legal Files

PDF link

Title
Legal Files

Record Series Title--Function/Purpose

Location
(*Official Copy)

Cutoff

Retention
Period

Disposition
Authority No.

Remarks

ATTORNEY GENERAL LETTERS, INFORMAL OPINIONS AND CORRESPONDENCE
University copies of correspondence with the Office of the Attorney General. May include "Informal Attorney General Opinions." Does not include the Attorney General's copy of this correspondence.
Department* date of document 6 yrs GS 18002 Archival
(appraisal required)
ATTORNEY GENERAL OPINIONS
A record of published, formal opinions on legal matters directly relating to the activities of the University. Does not include the Attorney General's copy.
Department* date of document 6 yrs GS 18001 Archival
(appraisal required)

Possibly
Essential
ATTORNEY GENERAL'S CASE FILES--UNIVERSITY COPY
University copies of case files under the jurisdiction of the Attorney General's Office, collected and maintained to document the University's role with regard to any legal issue. May include copies of: background information, lawsuit documentation, correspondence, pleadings, appeals, court orders, University department working files, and related documentation.
Department* case resolved and
appeal period expired and
admin purpose served
0 GS 18004  
COURT ORDERS SERVED ON THE UNIVERSITY (NOT PARTY TO LITIGATION)
Records relating to subpoenas and summonses served on the University, where the University is not a party to the litigation. Includes, but is not limited to:
- Personnel/staff summonses;
- Subpoenas for University records. Excludes records where the University is a party to the litigation or claim, which are covered by GS 18004 (see above) or GS 18005 (see below).
Department* no longer needed 0 GS 18006  
LEGAL ISSUE FILES
Files on legal issues of concern to the University. Interpretations of laws and policies, studies, reports, correspondence, copies of legal documents, and other materials pertaining to specific issues. Does not include litigation files or other legal files.
Department* issue resolved 6 yrs GS 18003 Archival
(appraisal required)

Possibly
Essential
NON-ATTORNEY GENERAL LEGAL CASE FILES
Litigation and case files with no Attorney General involvement.
Department* case resolved 6 yrs GS 18005