Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

RECORDS
90.01
Revised 7-16
Procedures, Records, and Forms
509-335-2005

All-University Records Retention Schedules:
Legal Files

PDF link

Title
Legal Files

Record Series Title--Function/Purpose Location
(*Official Copy)
Retention and Disposition Action Disposition Authority No. Remarks
ATTORNEY GENERAL LETTERS, INFORMAL OPINIONS AND CORRESPONDENCE
University copies of correspondence with the Office of the Attorney General. May include Informal Attorney General Opinions.
Note: This series does not include the Attorney General s copy of this correspondence.
Department* Retain for 6 years after
date of document,
then
Transfer to Archives for appraisal and selective retention.
GS 18002 Archival
(appraisal required)
ATTORNEY GENERAL OPINIONS
A record of published, formal opinions on legal matters directly relating to the activities of the University.
Note: This series does not include the Attorney General s copy.
Department* Retain for 6 years after
date of document,
then
Transfer to Archives for appraisal and selective retention.
GS 18001 Archival
(appraisal required)

Essential
ATTORNEY GENERALS CASE FILES--UNIVERSITY COPY
University copies of case files under the jurisdiction of the Attorney General s Office, collected and maintained to document the University s role with regard to any legal issue. May include copies of: background information, lawsuit documentation, correspondence, pleadings, appeals, court orders, University department working files, and related documentation.
Department* Retain until
case resolved and
appeal period expired and admin. purpose served,
then destroy.
GS 18004
COURT ORDERS SERVED ON THE UNIVERSITY (NOT PARTY TO LITIGATION)
Records relating to subpoenas and summonses served on the University, where the University is not a party to the litigation. Includes, but is not limited to:
- Personnel/staff summonses
- Subpoenas for University records
Excludes records where WSU is a party to the litigation or claim, which are covered by GS 18004 (Attorney General s Case Files--Univ. Copy) or GS 18005 (Non-Attorney General Legal Case Files).
Department* Retain until
no longer needed,
then destroy.
GS 18006
LEGAL ISSUE FILES
Files on legal issues of concern to the University. Interpretations of laws and policies, studies, reports, correspondence, copies of legal documents, and other materials pertaining to specific issues.
Note: this series not include litigation files or other legal files.
Department*






Retain for 6 years after
issue resolved,
then
Transfer to Archives for appraisal and selective retention.

GS 18003






Archival
(appraisal required)

Essential
Department
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under GS 18003
NON-ATTORNEY GENERAL LEGAL CASE FILES
Litigation and case files with no Attorney General involvement.
Department* Retain for 6 years after
case resolved,
then destroy.
GS 18005