Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

RECORDS
90.01
Revised 7-16
Procedures, Records, and Forms
509-335-2005

All-University Records Retention Schedules:
Mail Services Records

PDF link

Title
Mail Services Records

Record Series Title--Function/Purpose Location
(*Official Copy)
Retention and Disposition Action Disposition Authority No. Remarks

MAIL DELIVERY AND RECEIPT
Records documenting the agency's incoming and outgoing physical mail (letters, packages, etc.). Includes, but is not limited to:
- Certified/registered/insured mail logs and return receipts;
- Postage meter logs/reports;
- Private ground delivery registers/ receipts (UPS, Federal Express, etc.)
- Signed pick up and delivery receipts;
- United States Postal Service (USPS) forms (certificate of bulk mailing, etc.)
Note: Contracts/agreements/permits relating to mailing services and equipment are covered by GS 01050: Contracts and Agreements.
For WSU purposes, this series includes the Request for Shipment of Merchandise.

Controller s Office*
OR
Campus Mailing Svcs.*
OR
Central Receiving*

Retain for 6 years after
end of fiscal year,
then destroy.



GS 13003
Rev. 1





Department
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under GS 13003
Rev. 1