Procedures, Records, and Forms
Record Series Title--Function/Purpose
|BUILDING ACCESS DOCUMENTATION
Documentation of individual security identification and building access privileges. May include requests and authorizations for the issuance of identification badges and key cards to employees, contractors, and volunteers.
|Department*||termination of access||6 yrs||GS 25001|
|DISASTER PREPAREDNESS AND RECOVERY PLANS
Records relating to the protection and reestablishment of the University in the case of a disaster.
NOTE: The department sends a copy of the documentation to the campus police or security department OR the local police/fire department and the Emergency Management Office.
Campus Police or Security
Local Police/Fire Dept.
Emergency Management Office
|until superseded||0||GS 14010
|KEY ASSIGNMENT RECORD (WSU 1210)
Provides a record of all keys assigned to an individual.
|Department*||termination of employment||1 yr||11-12-63615|
|KEY ROSTER (WSU 1264)
Provides a record of all key holders assigned a specific key.
|Department*||key removed from service||1 yr||11-12-63616|
Security recordings of agency facilities and grounds. May include both video and digital recordings.
Note: As with all public records, security recordings must be retained until final resolution of the case if they are requested or used in litigation.
|Department*||date of recording||30 days||GS 25003|