Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

RECORDS
90.01
Revised 9-13
Procedures, Records, and Forms
335-2005

All-University Records Retention Schedules:
Security Records

PDF link

Title
Security Records

Record Series Title--Function/Purpose

Location
(*Official Copy)

Cutoff

Retention
Period

Disposition
Authority No.

Remarks

BUILDING ACCESS DOCUMENTATION
Documentation of individual security identification and building access privileges. May include requests and authorizations for the issuance of identification badges and key cards to employees, contractors, and volunteers.
Department* termination of access 6 yrs GS 25001  
DISASTER PREPAREDNESS AND RECOVERY PLANS
Records relating to the protection and reestablishment of the University in the case of a disaster.
NOTE: The department sends a copy of the documentation to the campus police or security department OR the local police/fire department and the Emergency Management Office.
Department*

Campus Police or Security
OR
Local Police/Fire Dept.

Emergency Management Office
until superseded 0 GS 14010
Rev. 1
Essential
KEY ASSIGNMENT RECORD (WSU 1210)
Provides a record of all keys assigned to an individual.
Department* termination of employment 1 yr 11-12-63615  
KEY ROSTER (WSU 1264)
Provides a record of all key holders assigned a specific key.
Department* key removed from service 1 yr 11-12-63616  
SECURITY RECORDINGS
Security recordings of agency facilities and grounds. May include both video and digital recordings.
Note: As with all public records, security recordings must be retained until final resolution of the case if they are requested or used in litigation.
Department* date of recording 30 days GS 25003