Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

RECORDS
90.01
Revised 7-17
Procedures, Records, and Forms
509-335-2005

All-University Records Retention Schedules:
Travel Records

PDF link

TRAVEL RECORDS

Record Series Title--Function/Purpose Location
(*Official Copy)
Retention and Disposition Action Disposition Authority No. Remarks

RENTAL VEHICLE CREDIT CARD LOG
PC-based program tracking department credit cards.

Department*

Retain for 1 year after
card cancellation,
then destroy.

16-06-68990

 

TRAVEL
Records documenting travel undertaken by employees and nonemployees. Includes, but is not limited to:

  • Travel authorizations;

  • Arrangements (including visas for overseas travel);
  • Travel receipt documentation;
  • Reimbursement of expenses (including advance payments).

For WSU purposes, this series also includes Travel Authority requests, Travel Expense Vouchers, travel rosters, international travel registries, and other travel-related reports.

Department*
(official record)

Retain for 6 years after
end of fiscal year in which
travel was completed,
then destroy.

GS 07001
Rev. 2

 

Department
(reference copy)

Retain until
admin. purpose served,
then destroy.

Secondary copy under GS 07001
Rev. 2