Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL
Manuscripts, Archives, and Special Collections
University Archives collects, organizes, and preserves records
and files which have potential administrative, legal, and historical research
WSU Archives is part of the WSU Library system in the Division of Manuscripts,
Archives, and Special Collections. WSU archives are in Holland and Terrell Library;
mail code 5610.
Researchers have controlled access to the archives collections.
The archives staff assess and designate records for potential
Archival and Post-Archival
Administrative units transfer records and files to the University Archives
based on the unit's Records Retention Schedule. Refer to 90.01.
Archives staff assist in transferring records or personal papers to Holland
and Terrell Library; mail code 5610.
The University Archivist administers the archives in accordance
with the Washington State Public Records Law. (RCW 42.56)
The Archives staff perform the following services:
POTENTIAL ARCHIVAL RECORDS
- Assign a unique accession number to each installment of records transferred.
- Organize the material, undertake appropriate preservation procedures,
and prepare an inventory of the material transferred.
- Provide the records coordinator in the office of origin with a copy
of the inventory.
- Provide a new inventory whenever further processing, resulting from
the integration of multiple accessions from the same office, renders previously
compiled inventories unwieldy or obsolete.
- Provide controlled access and reference both to the campus and to
Records having potential archival value are those which document
past decision, decision making, and legal precedent, as well as those documenting
the University's history, development, and general achievements. Examples
University Records and Files
External correspondence documenting basic University operation
such as planning, policy, decision making, or interdepartmental relations.
Personal and Professional Papers
Campus correspondence documenting relationships with non-University agencies
Organizational information such as organization charts and delegation of
Documentation of departmental development.
Committee records, minutes, agenda, reports, position papers, recommendations,
and related correspondence.
Subject files, concerning single issues or special programs.
Documentation of conferences, conventions, institutes, and symposiums held
on the University campus or in conjunction with University units.
Grant proposals and final reports.
Certain records that document compliance with laws and rules.
Departmental publications such as newsletters and brochures.
Tape recordings, films, and videotapes documenting University activities.
Photographs of personnel and facilities.
Manuscripts, Archives, and Special Collections also collect,
organize, and preserve the personal and professional papers of faculty and