Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

RECORDS
90.02
REV 1-01
Manuscripts, Archives, and Special Collections
335-6691

Archival Services

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ARCHIVAL FUNCTION
University Archives collects, organizes, and preserves records and files which have potential administrative, legal, and historical research value.

WSU Archives is part of the WSU Library system in the Division of Manuscripts, Archives, and Special Collections. WSU archives are in Holland and Terrell Library; mail code 5610.

Researchers have controlled access to the archives collections.
Pre-Archival
The archives staff assess and designate records for potential archival value.

Administrative units transfer records and files to the University Archives based on the unit's Records Retention Schedule. Refer to 90.01.

Archives staff assist in transferring records or personal papers to Holland and Terrell Library; mail code 5610.
Archival and Post-Archival
The University Archivist administers the archives in accordance with the Washington State Public Records Law. (RCW 42.56)

The Archives staff perform the following services:
POTENTIAL ARCHIVAL RECORDS
Records having potential archival value are those which document past decision, decision making, and legal precedent, as well as those documenting the University's history, development, and general achievements. Examples include:
University Records and Files
External correspondence documenting basic University operation such as planning, policy, decision making, or interdepartmental relations.

Campus correspondence documenting relationships with non-University agencies and individuals.

Annual reports.

Organizational information such as organization charts and delegation of responsibility.

Documentation of departmental development.

Committee records, minutes, agenda, reports, position papers, recommendations, and related correspondence.

Subject files, concerning single issues or special programs.

Documentation of conferences, conventions, institutes, and symposiums held on the University campus or in conjunction with University units.

Grant proposals and final reports.

Certain records that document compliance with laws and rules.

Departmental publications such as newsletters and brochures.

Tape recordings, films, and videotapes documenting University activities.

Photographs of personnel and facilities.
Personal and Professional Papers
Manuscripts, Archives, and Special Collections also collect, organize, and preserve the personal and professional papers of faculty and administrators.