Washington State University

REV 05-15
Manuscripts, Archives, and Special Collections

Archival Services

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University Archives collects, organizes, and preserves records and files which have potential administrative, legal, and historical research value.

University Archives is part of the WSU Library system in the Division of Manuscripts, Archives, and Special Collections. University Archives is located in Terrell Library; mail code 5610.

Researchers have controlled access to the archives collections.
The archives staff assess and designate records for potential archival value.

Administrative units transfer records and files to University Archives based on the unit's records retention schedule. See 90.01.

Archives staff assist in transferring records or personal papers to Terrell Library; mail code 5610.
Archival and Post-Archival
The University Archivist administers the archives in accordance with the Washington State Public Records Law. (RCW 42.56)

The archives staff perform the following services:
Records having potential archival value are those which document past decisions, decision making, and legal precedent, as well as those documenting the University's history, development, and general achievements. Examples include:
University Records and Files
Correspondence documenting basic University operation such as planning, policy, decision making, or interdepartmental relations.

Campus correspondence documenting relationships with non-University agencies and individuals.

Annual reports.

Organizational information such as organization charts and delegation of responsibility.

Documentation of departmental development.

Committee records, minutes, agendas, reports, position papers, recommendations, and related correspondence.

Subject files concerning single issues or special programs.

Documentation of conferences, conventions, institutes, and symposiums held on the University campus or in conjunction with University units.

Grant proposals and final reports.

Certain records that document compliance with laws and rules.

Departmental publications such as newsletters and brochures.

Audio and video recordings documenting University activities.

Photographs of personnel and facilities.
Personal and Professional Papers
Manuscripts, Archives, and Special Collections also collects, organizes, and preserves the personal and professional papers of faculty and administrators.