Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

TRAVEL
95.08
Revised 10-13
Travel Services
335-2034

Miscellaneous Travel Expenses

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TRAVEL-RELATED EXPENSES

Miscellaneous travel-related expenses essential to the transaction of official business are reimbursable to the traveler. (SAAM 10.60)

Reimbursable Expenses

Reimbursable expenses include, but are not limited to:

NOTE: An allowance is already included in the meals and incidental rates for travel outside the continental United States.

SUPPLY EXPENSES

Supply items under $50 not directly related to travel but purchased while on official travel status may be claimed on the Travel Expense Voucher. (Examples of supply expenses include costs for photographic materials, small tools, computer supplies, or office supplies.)

Supply expenses exceeding $50 plus applicable tax are not to be claimed on a Travel Expense Voucher. Use standard purchasing procedures to obtain such supplies or to seek reimbursement. See Chapter 70.

EXPENSES OVER $50

Whenever possible, miscellaneous travel-related expenses in excess of $50 should not be paid for by the employee. The vendor of the service should be requested to bill WSU in accordance with established purchasing procedures.

RECEIPTS

Travel-Related Expenses

Receipts are required for reimbursement of all miscellaneous travel-related expenses exceeding $50.

Laundry/Dry Cleaning

A reimbursement claim for laundry and/or dry cleaning expenses must be supported by a valid receipt from the cleaning establishment regardless of the expense amount.

Coin-Operated Laundromat

If a receipt is not available from a coin-operated laundromat, the employee may claim actual expenses up to $50 on the Other Expenses portion of the Travel Expense Voucher. See 95.20.

NONREIMBURSABLE EXPENSES

Certain travel expenses are considered personal and not essential to the transaction of official state business. Such nonreimbursable expenses include, but are not limited to: