Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL
University international travel includes travel undertaken by
WSU faculty, staff, and students as well as WSU-supported travel by foreign
An authorized administrator may approve requests to undertake
international travel for any of the following purposes:
- To allow active participation in research projects.
- To make use of unique library or similar resources.
- To allow major participation in a significant international professional
- To develop international education, research, and/or training projects
with developing nations.
WSU and state of Washington policies and procedures apply to
Departments which support travel by foreign nationals to the
United States should contact Payroll Services (telephone 335-9575) and the
Office of International Programs (telephone 335-4508).
Foreign travel requires prior approval by an authorized University
official. See 95.01. Initiate
a Travel Authority to request approval for foreign travel. See 95.05.
FOOD AND LODGING
If the travel is supported by international programs or projects, route
a copy of the Travel Authority to International Programs at mail code 5110.
See 95.06 for reimbursement
procedures. Contact Travel Services for foreign rates. The rates are
also available at the following URL address:
University travelers are to use U.S.-flag air carriers for international
air transportation. If a foreign carrier is used, the traveler is to justify
the use of the foreign carrier on the Travel Authority or Travel Expense
Voucher. The traveler is to be mindful that the state considers economy
to be the primary criteria to apply when making travel decisions.
TRAVEL SUPPORTED BY SPONSORED PROJECTS
Before undertaking foreign travel, ascertain that the planned
travel is allowable under sponsor's current regulations and the terms of
the agreement. Some agreements restrict or do not allow the use of foreign
flag air carriers.
Short-term Travel (Less Than 30 Days)
Some sponsors require that foreign travel be itemized in the proposal and
award agreement budgets. In addition to, or in lieu of, an itemized budget,
certain sponsors require that written agency approval be obtained prior
to each foreign trip. Some sponsors have delegated this prior approval responsibility
to WSU. Contact Sponsored Programs Services for more information.
The foreign travel food and lodging rates represent maximum
amounts which may be reimbursed.
If a sponsor specifies a different rate, apply the lower of the two
Travelers are responsible for applying sponsor's procedures
as detailed in the agreement and/or regulations when appropriate. State
of Washington and WSU procedures supersede a sponsor's procedures when the
sponsor is less restrictive.
Extended Travel (30 Days or More)
Generally, reimbursement procedures are the same as for short-term
travel. Some sponsors' agreements and/or regulations may provide for additional
specified travel and residence expenditures attendant to long-term travel.