Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL


TRAVEL
95.15
REV 4-01
Travel Services
335-2034

Foreign Travel

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OVERVIEW
University international travel includes travel undertaken by WSU faculty, staff, and students as well as WSU-supported travel by foreign nationals.
Criteria
An authorized administrator may approve requests to undertake international travel for any of the following purposes:
Applicable Regulations
WSU and state of Washington policies and procedures apply to foreign travel.
Tax Implications
Departments which support travel by foreign nationals to the United States should contact Payroll Services (telephone 335-9575) and the Office of International Programs (telephone 335-4508).
APPROVAL
Foreign travel requires prior approval by an authorized University official. See 95.01. Initiate a Travel Authority to request approval for foreign travel. See 95.05.

If the travel is supported by international programs or projects, route a copy of the Travel Authority to International Programs at mail code 5110.
FOOD AND LODGING
See 95.06 for reimbursement procedures. Contact Travel Services for foreign rates. The rates are also available at the following URL address:
http://aoprals.state.gov/web920/per_diem.asp
AIR CARRIERS
University travelers are to use U.S.-flag air carriers for international air transportation. If a foreign carrier is used, the traveler is to justify the use of the foreign carrier on the Travel Authority or Travel Expense Voucher. The traveler is to be mindful that the state considers economy to be the primary criteria to apply when making travel decisions.
TRAVEL SUPPORTED BY SPONSORED PROJECTS
Before undertaking foreign travel, ascertain that the planned travel is allowable under sponsor's current regulations and the terms of the agreement. Some agreements restrict or do not allow the use of foreign flag air carriers.

Some sponsors require that foreign travel be itemized in the proposal and award agreement budgets. In addition to, or in lieu of, an itemized budget, certain sponsors require that written agency approval be obtained prior to each foreign trip. Some sponsors have delegated this prior approval responsibility to WSU. Contact Sponsored Programs Services for more information.
Short-term Travel (Less Than 30 Days)

Maximum Rates
The foreign travel food and lodging rates represent maximum amounts which may be reimbursed.

If a sponsor specifies a different rate, apply the lower of the two rates.
Sponsor's Procedures
Travelers are responsible for applying sponsor's procedures as detailed in the agreement and/or regulations when appropriate. State of Washington and WSU procedures supersede a sponsor's procedures when the sponsor is less restrictive.
Extended Travel (30 Days or More)
Generally, reimbursement procedures are the same as for short-term travel. Some sponsors' agreements and/or regulations may provide for additional specified travel and residence expenditures attendant to long-term travel.