Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

TRAVEL
95.17
Revised 6-07
Travel Services
335-2034

Travel for Personal Convenience

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POLICY

A University employee may interrupt official WSU travel to engage in personal travel or to conduct personal business if all of the following conditions exist:

The primary purpose of the trip is official University business;

The traveler uses, where necessary, his or her approved leave for the vacation or personal part of the trip; and

The University does not incur any extra expenses beyond what it would normally incur had the trip occurred without personal travel.

Prior Approval

The traveler is responsible for obtaining the supervisory administrator's approval prior to using a portion of an official University trip for personal purposes.

LEAVE WHILE ON TRAVEL STATUS

Resident Instructional Staff (RIS)

The supervisory administrator may require RIS faculty to use appropriate leave (annual leave, leave without pay, personal holiday) to account for personal travel time which conflicts with instructional duties.

Staff and Non-RIS Faculty

The traveler accounts for the personal portion of the trip by recording the leave status, (e.g., annual leave, leave without pay, compensatory time, holiday), on the appropriate Leave Report or Time Report.

TRAVEL EXPENSE VOUCHER

The traveler may not claim per diem or seek transportation reimbursement for the personal portion of the trip.

The Travel Expense Voucher must indicate the exact time official travel status begins and ends. See example on the following page.

Example

The traveler leaves Pullman at 2:00 p.m. July 24 to attend a conference in Chicago which lasts from July 25 through July 27. After the conference, he or she visits relatives in the Chicago area for two days before returning home.

Date From To Depart Arrive
July 24 Pullman Chicago 2:00 p.m.
July 25  
July 26  
July 27 Official Travel Ends 5:00 p.m.
July 28
July 29 Official Travel Begins 1:00 p.m.
Chicago Pullman 8:00 p.m.