Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

TRAVEL
95.19
Revised 1-16
Travel Services
509-335-2034

Travel Rates

PDF link

INTRODUCTION

This section is comprised of rate schedules. Review other sections of the travel chapters for definitions of the rate structure and appropriate applications. Examples or other discussions may include former rates. Use the rates in this section when preparing the Travel Expense Voucher.

VEHICLE RATES

Motor Vehicles

Effective January 1, 2016, WSU reimburses a traveler at the rate of $ .54 per official travel mile when a privately-owned motor vehicle is used. (This rate does not apply to motorcycles. See below for the motorcycle rate.) See 95.11 for criteria for using a privately-owned motor vehicle.

Motor Pool Vehicles

Refer to the Motor Pool Rates website for the rate schedule, at:

http://facilitiesservices.wsu.edu/MotorPool_Rates.aspx

Private Aircraft

The private aircraft reimbursement rate is $1.17 per nautical air mile. See also 95.30.

Motorcycles

WSU reimburses a traveler at the rate of $0.51 per official travel mile when a privately-owned motorcycle is used.

LODGING RATES

Continental USA (Not High Cost)

Maximum Lodging Amount $89 per night plus tax

High Cost Continental USA

Refer to the federal Domestic Per Diem website.

Taxes on lodging expenses may be added to these rates.

Noncontinental USA and Foreign

Refer to the following U.S. Department of State website:

https://aoprals.state.gov/web920/per_diem.asp

NOTE: A "connection is untrusted" message may appear when going to this website. This message is caused by an expired website security certificate. the message content will differ depending on the browser being used. If this message appears, the user should click on "add exception" or "continue to this website (not recommended)" on the certificate error blocking window to go to the website.

MEAL RATES

The rates listed on the table below are the maximum reimbursement allowed for specified meals. Refer to the federal Domestic Per Diem website to determine which daily meal rate to apply.

Continental USA

High Cost Areas
All
Other
Areas
Breakfast
14.00
15.00
16.00
17.00
19.00
13.00
Lunch
16.00
18.00
19.00
21.00
22.00
15.00
Dinner
24.00
26.00
29.00
31.00
33.00
23.00
TOTAL
(daily meal rate)
$54.00
$59.00
$64.00
$69.00
$74.00
$51.00

Noncontinental USA and Foreign Locations

Daily Meal Rate

Refer to the web site at the address shown above for the applicable daily meal rate for the location.

Breakfast

25 percent of the daily meal rate

Lunch

30 percent of the daily meal rate

Dinner

45 percent of the daily meal rate