Washington State University
BUSINESS POLICIES AND PROCEDURES MANUAL

TRAVEL
95.21
Revised 11-14
Travel Services
335-2034
Accounts Payable
335-2060

Direct Deposit of Travel and Accounts Payable Reimbursements

PDF link

OVERVIEW

A WSU employee may authorize Travel Services or Accounts Payable to deposit his or her reimbursement in any U.S. bank which is a member of an automated clearing house.

See 70.31 and 95.20 regarding requesting reimbursement for food or travel expenses.

PROCEDURES

To authorize Travel Services or Accounts Payable to directly deposit a reimbursement to a checking account, the employee may use an online process or a paper process.

Online Direct Deposit Request

Online Through zzusis

Complete an online request to sign up for Travel/Accounts Payable Direct Deposit. The zzusis form is available from the Main Menu-->My Profile area of the zzusis portal website at:

http://zzusis.wsu.edu

Online Through Travel Services

Complete the web application located on the Travel Services website at:

http://travel.wsu.edu/directdeposit.html

Deposited in Account

After the direct deposit process is in place, reimbursements are credited to the employee's bank account. Generally, funds are available within three business days after the entry for the reimbursement appears in the online zzusis system (see below). Employees should verify bank balances before writing checks.

View Status

The employee may view the status of his or her reimbursement direct deposits from the zzusis portal website. To access the website, go to:

http://zzusis.wsu.edu

Under Finances,
Select View Activity.

Changes

Direct deposit of reimbursements to the specified checking account continues until the employee discontinues the direct deposit by going online to the zzusis or Travel Services website indicated above.

Paper Request

Complete a Travel / Accounts Payable Reimbursement Direct Deposit Authorization form. Complete and/or print the PDF master on 95.21.3 to obtain copies of the form.

Submit the completed direct deposit authorization form and a preprinted, voided check or a copy of a preprinted, voided check to Travel Services.

NOTE: For security and financial protection, put the authorization form and voided check in a sealed business envelope before placing the documents in an interdepartmental envelope.

After the direct deposit process is in place, Travel Services or Accounts Payable notifies the employee by e-mail when each direct deposit transaction is processed.

Changes

Direct deposit of reimbursements to the specified checking account continues until the employee gives Travel Services or Accounts Payable written or online notice to change the account, to discontinue the direct deposit, or to make any other changes in the service. To request changes or discontinue direct deposit online, see the procedures above.

See the PDF form:
95.21.3: Travel / Accounts Payable Reimbursement Direct Deposit Authorization
Complete and/or print as needed.