The International Travel Registry is an online registration system that provides WSU with a secure means of documenting international travel plans for undergraduate and graduate students participating in not-for-credit travel for WSU-related activities.
International travel is defined as travel to any non-U.S. location outside of the 50 states (including Hawaii, Alaska, and District of Columbia) and the U.S territories (Puerto Rico, Guam, U.S Virgin Islands, Northern Mariana Islands, American Samoa, and Swains Island).
This policy pertains to all students traveling as individuals or in groups, with or without University funding, for any WSU-sponsored, WSU-administered, or WSU-related not-for-credit activity or program. Such activities and programs include, but are not limited to:
- International internships;
- Service learning or civic engagement; and
- Other educational, co-curricular, or business opportunities.
For-Credit International Travel
Students participating in for-credit international travel refer to the application and documentation procedures for study abroad, which are available through the Office of International Programs (IP).
IP maintains the online International Travel Registry and oversees the accompanying registration process.
The goals of the International Travel Registry are to:
- Document all international travel by WSU students for not-for-credit WSU educational and/or business activities approved by department chairs, deans, and other unit authorities.
- Ensure the capability for timely communication between WSU and relevant parties in the event of an emergency or other unforeseen event.
- Assist travelers with preparations for a safe experience, including:
- Registering with the U.S. Department of State (for U.S. citizens and permanent residents);
- Obtaining information about the Department of State's Travel Warning and Travel Alert system; and
- Obtaining information about insurance coverage that includes medical evacuation and repatriation benefits.
REGISTRATION WITH INTERNATIONAL TRAVEL REGISTRY
All WSU students participating in University-approved not-for-credit international education and/or business activities are required to register prior to departure in accordance with the procedures outlined below.
WSU colleges, departments, faculty, and staff affiliated with such activities are responsible for ensuring that students document their travel plans through the online International Travel Registry.
To complete the International Travel Registry process:
Log Into Registry
Log onto the online International Travel Registry through the IP website at:
Enter Required Information
The student traveler must provide all of the following information in the online registry:
- Traveler's identification as it appears in her or his passport, including:
- Issuing country;
- Passport number; and
- Expiration date;
- Dates of travel;
- Itinerary including location(s) and housing details, where known;
- Traveler's contact information while abroad;
- Emergency contact information;
- WSU mentor or sponsor's contact information including:
- Department and/or program;
- Email address; and
- Telephone (office and mobile);
- Additional information as requested by IP, e.g., travel to high risk areas as designated by the U.S. Department of State.
Complete the questionnaires and provide electronic authorization for the participation agreement, liability forms, and other documents, as required.
Review Orientation Materials
Review all predeparture orientation materials.
Contact IP With Questions
Contact the Office of International Programs (IP) with any questions.
International Programs Services
IP provides the following services to students who are registered for international travel:
- Enrolls U.S. citizens and permanent residents in the U.S. Department of State's Smart Traveler Enrollment Program (STEP).
- Alerts travelers to any unusual or significant circumstances related to the proposed destinations.
- Notifies travelers to submit a Petition for Participation in a High Risk Area, if required.
- Provides travelers with an International Student Identity Card (ISIC) and information about other insurance coverage plans. For information regarding the ISIC, go to:
IP assesses a modest registration fee to cover the services provided to undergraduate and graduate student registrants, as described above. IP charges the fee to the students' accounts, which may be accessed through the zzusis portal at: