The Office of Procedures, Records, and Forms maintains an HTML version and a PDF version of the Executive Policy Manual (EPM).

Access both manual versions through an Internet connection.

The HTML version, written in Hypertext Markup Language (HTML), is formatted to resize itself to the dimensions of the user's browser window. HTML is the default language for all Internet browsers (such as Netscape), loads quickly, and requires no additional software to enable viewing.

The PDF version, written in Portable Document Format (PDF), maintains the size, font type and page format set by the publisher regardless of the dimensions of the user's browser window. View the PDF version of the EPM with Adobe Acrobat Reader (see below).

Procedures, Records, and Forms recommends that users maintaining paper copies of the Executive Policy Manual print from the PDF version only. Printed HTML documents vary in font size and page length depending on the default settings in the user's Preferences settings.

To speed up the printing time, we recommend downloading the policy and accessing it directly with Acrobat Reader. Printing time is increased when printing from Acrobat within your Internet browser.

• Select File-->Save As from the top of your Netscape browser, or
  
  Select the Disk icon (located just to the left of the Printer icon and just above the text screen) in your Internet Explorer browser.
  
  
• Select Save As: Source
  
  
• Select the directory/file where you want to place the policy file.

Adobe Acrobat Reader is needed to access the PDF version pages. Adobe distributes Acrobat Reader free-of-charge.

• Click on the Adobe Acrobat Reader link at the bottom of the previous page to go to the Adobe download site. This program is free of charge.
  
  
• Follow the instructions on Adobe's Acrobat Reader page to access download links for the Mac or Windows platforms.

We recommend that you print a hard copy of the Adobe installation instructions, to enable you to install the software correctly. These instructions are found on the lower half of the downloading page (the second Adobe page you come to, after you've chosen the platform/version of Reader you want to get).

IMPORTANT: After downloading Acrobat Reader to your hard drive, you must turn off your browser (File--> Exit from either Netscape or Internet Explorer) before you install Acrobat Reader.

Internet browsers attach Acrobat Reader as a plug-in in order to read PDF files. For ease of file loading and viewing, Procedures and Forms recommends downloading individual EPM sections in order to read them directly with Acrobat Reader.

Click on "PDF Link" at the top of each section (below the section title) to directly link to the PDF version of that section.

Click on the actively linked references to other EPM sections to go to those sections.

• To move between documents, select the "Back" or "Forward" buttons at the top of the Internet browser.
  
  
• To move within a PDF document, select the arrow buttons located directly above the text screen. Use the double arrows to move back or forward within the PDF document.

Print manual sections and/or forms as needed.

To easily move between both formats (HTML and PDF), access the manuals first through the text only (HTML) version. Select active links, along with the "Back" and "Forward" buttons, to move between manual versions.

NOTE: PDF software enables links between PDF documents in the same file domain only. For example: references within the EPM to BPPM or SPPM sections, which are located in separate directories, are not actively linked within PDF version sections of the EPM.

The search engine accesses HTML files in the Executive Policy Manual, Business Policies and Procedures Manual, and Safety Policies and Procedures Manual.

Click on the "Search Manuals" link near the top of the previous page to search any of the manuals for a particular subject, word, or phrase.

If text and images appear to be fuzzy,

• Go to File-->Preferences-->General...
• Turn off Smooth Text and Monochrome Images

This will sharpen up the on-screen images of PDF files you read.

NOTE: All PDF files will print clearly regardless of their on-screen appearance.