Revision Memorandum
  BPPM Revision Memorandum

August 28, 2000

TO:
 
Manual Users
FROM:
 
Ralph Jenks, Manager
SUBJECT:
 
Business Policies and Procedures Manual
Revision Letter Number One Hundred Sixty-Eight




 

This BPPM revision includes the following changes:

Form: Tuition Fee Waiver Request 60.70.6-7

The Registrar's Office has added a unit commander signature block for Washington State National Guard members applying for tuition fee waivers.

Form: Tuition Fee Waiver Request for WSU Vancouver 60.70.8-9

WSU Vancouver employees complete and print the form on 60.70.8-9 to obtain tuition fee waivers.

University Purchases from State Employees 70.15

This new section provides guidance for University employees who make purchasing decisions for the University or seek to sell goods or services to the University.

Vehicle Titling and Licensing 70.40

This revision updates the procedures for applying for and obtaining vehicle titles and registration. Property Inventory procedures for obtaining, selling, or transferring vehicles are also updated.

All-University Records Retention Schedules: Accounting/Fiscal Records 90.01.15-20

The following records series have been updated or added to the All-University Records Retention Schedules:

  • Gift Transmittal and Acknowledgement
  • Federal Excess Property File
  • Information Technology Billing Report and Usage Report
  • Telecommunications Service Request
The Information Technology Usage Report and Telephone Usage Report have been discontinued. Information Technology uses the Information Technology Billing Report and Usage Report to report usage and billing information to departments.

All-University Records Retention Schedules: Safety Records 90.01.40-42

The record series titled Notification of Lock Removal has been discontinued. See SPPM Revision 36.

Travel Authority 95.05

The Travel Office has made the following changes to this section:
  • Travel advances may not be issued prior to ten days before travel.

  • Travel advances are not to be considered loans to employees and unauthorized disbursement is considered to be a misappropriation of state funds.
Meals and Lodging 95.06

This revision includes the following changes:
  • The State Administrative and Accounting Manual (SAAM) provides for lodging reimbursement of up to 125 percent of the maximum lodging amount for facilities to host a meeting or conference.

  • The WSU Director of Purchasing and Travel replaces the Associate Controller as the officer who administers exceptions to standard meal and lodging travel policies.
Miscellaneous Travel Expenses 95.08

The SAAM raises limits for reimbursement of miscellaneous expenses without a receipt to $50 from $25.

Travel Expense Voucher 95.20

The Travel Office has made the following changes to this section:
  • This revision includes changes required by recent organizational shifts. Travel is now supervised by the Director of Purchasing and Travel.

  • The Office of Financial Management has added new requirements to the SAAM raising limits for reimbursement of miscellaneous expenses without a receipt to $50 from $25.

  • The Travel Office has added new statements related to the use of the electronic TEV, i.e., users retain supporting receipts in the department, TEVs may be authorized using the electronic authorization process.


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