Revision Memorandum
  BPPM Revision Memorandum

June 25, 2002

TO:
 
Manual Users
FROM:
 
Ralph Jenks, Manager
SUBJECT:
 
Business Policies and Procedures Manual
Revision Letter Number Two Hundred Nine




 

This BPPM revision includes the following changes:

Using the Business Policies and Procedures Manual 00.02

This new section provides a brief guide to using the WSU Business Policies and Procedures Manual (BPPM).

Merchandise and Consumable Inventories 20.53

A department conducting a merchandise inventory is to assign a value to each inventoried item based upon acquisition or production cost.

Accounts Receivable 30.56

University Receivables has made the following changes:

  • Departments are responsible for collection fees for receivables which are 150 days or more past due.

  • University Receivables has clarified the review process for write-offs and the procedures for preparing monthly department receivables reports.

  • Departments may request approval for the use of an independent receivables system if the Billing Receivables System (BRS) does not meet departmental business requirements.
Determining Pay Status--Employee or Contractor 60.01

Payroll Services has updated the discussion of the factors for determining the type of payee relationship and payee status to be established between the University and a service provider.

Purchasing Card 70.08

This revision specifically prohibits the use of a purchasing card to make purchases from a hotel or motel during travel.

The use of a purchasing card to make purchases from a restaurant is prohibited unless the purchase is for light refreshments and processed in accordance with BPPM 70.31.

A printed out web receipt or a confirmation e-mail is now acceptable as documentation of an online purchase.

This revision includes additional instructions for managing lost or missing purchasing cards.

All-University Records Retention Schedules: Property Management Records 90.01.38-39

Procedures and Forms has moved the following records series to the All-University schedule for Property Management Records from the Accounting/Fiscal Records schedule 90.01.15-20:
  • Federal Excess Property File
  • Inventory Control Report--Record Copy (WSU 1033)
  • Inventory Control Report--Surplused Items (WSU 1033)
  • Property Inventory Cards
Note to users who maintain paper copies of the BPPM: Because we added a page to the PDF version of the retention schedule for Property Management Records, the page numbers of the subsequent All-University Schedules have been changed.

Imaging University Records 90.21

This new section provides University and state requirements for implementing and operating a document imaging system.

Name Changes and Name Coding Conventions 90.75

Payroll Services has updated the procedures for requesting a change of name.



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