University Receivables has made the following changes:
Departments are responsible for collection fees for receivables which are 150
days or more past due.
University Receivables has clarified the review process for write-offs and the
procedures for preparing monthly department receivables reports.
Departments may request approval for the use of an independent receivables system
if the Billing Receivables System (BRS) does not meet departmental business
requirements.
Determining Pay Status--Employee or Contractor 60.01
Payroll Services has updated the discussion of the factors for determining the type of
payee relationship and payee status to be established between the University and a
service provider.
This revision specifically prohibits the use of a purchasing card to make purchases
from a hotel or motel during travel.
The use of a purchasing card to make purchases from a restaurant is prohibited unless
the purchase is for light refreshments and processed in accordance with BPPM 70.31.
A printed out web receipt or a confirmation e-mail is now acceptable as documentation
of an online purchase.
This revision includes additional instructions for managing lost or missing purchasing
cards.
All-University Records Retention Schedules: Property Management Records 90.01.38-39
Procedures and Forms has moved the following records series to the All-University schedule for
Property Management Records from the Accounting/Fiscal Records schedule 90.01.15-20:
Federal Excess Property File
Inventory Control Report--Record Copy (WSU 1033)
Inventory Control Report--Surplused Items (WSU 1033)
Property Inventory Cards
Note to users who maintain paper copies of the BPPM: Because we added a page to the
PDF version of the retention schedule for Property Management Records, the page numbers of
the subsequent All-University Schedules have been changed.
