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BPPM
Revision Memorandum
August 1, 2006
TO:
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Manual Users
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FROM:
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Ralph Jenks, Director
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SUBJECT:
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Business Policies and Procedures Manual
Revision Letter Number Two Hundred Eighty-Four |
This BPPM revision includes the following changes:
Reporting Daily Activity for Temporary Employees 60.61
This revision provides procedures for departments to request approval to record temporary
employee hours worked or pieces completed on an alternate time/piece record, rather than
on a Daily Activity Report or time clock card. HRS must approve the alternate time/piece
record prior to use by the department.
University Records--Retention and Disposition 90.01
This revision updates the descriptions and requirements of retention periods,
retention factors, inactive records storage, and confidential records.
All-University Records Retention Schedules:
The State Records Committee has approved, revised, or added remarks to the
following records schedules:
Administrative--Executive Level Records (Dean and above) 90.01.10-11
- Annual and Biennial Reports
- Executive Calendars
- Executive Level Subject Files
- Minutes and Files of Policy-Setting Meetings
- Official Correspondence
- Papers of Executive Direction
- Policies and Procedures
- Quality Improvement Documentation
- Speeches and Writings
- Studies and Operational Plans
Administrative--General Office Records 90.01.12-14
- Administrative Materials With No Retention Value
- Administrative Plans, Working Files, Reports and Survey Results
- Combined Fund Drive
- History Files
- Individual Survey Responses
- Minutes and Files of General Office Meetings
- Reference Files
- Routine Plans
- Subject Files
The following records series are discontinued from the Administrative--General Office Records table:
- Calendars, Appointment Books, Routine Telephone Logs
- Reading or Day Files
- Reports of Routine Planning and Studies
- Transitory Administrative Files
Information Services Records 90.01.21-25
- Information Technology Assistance Requests
- Information Technology Project Planning and Documentation
- Information-Only Data Extracts
- Input Documents
- Network Circuit Files
- Network Usage Summary
- Operating System Hardware Conversion Plan
The following records series are discontinued from the Information Services Records table:
- Network Circuit Inventories
- Network Implementation Project Files
- Print Files Not Used to Document a Transaction
Legal Files 90.01.27
- Attorney General Letter, Informal Opinions and Correspondence
- Attorney General's Case Files--University Copy
Mail Services Records 90.01.28-29
- Firm Mailing Book (Commercial Mailing Services)
Payroll and Personnel Records Used Campus-Wide 90.01.30-37
- Appointing Authority for Classified Employees
- Commute Trip Reduction Documentation
- Daily Activity Reports, Time Clock Cards, and Alternative
Time/Piece Records
- Employee Performance Evaluations
- Employee Recruitment Files
- Employment Eligibility Verification (I-9) (WSU-Regional Campuses)
- Evaluations/Administrative Professional Staff
- Exit Interview, Personnel
- Leave Report for Excepted Classified Employees
- Personnel Complaints, Exonerated, Non-Represented Employees
- Personnel Complaints, Upheld, Non-Represented Employees
- Personnel Complaints, Exonerated, Represented Employees
- Personnel Complaints, Upheld, Represented Employees
- Personnel Complaints Supporting Documents
- Personnel Record Folders
- Time Report
The following records series are discontinued from the Payroll and Personnel Records table:
- Appointing Authority for Temporary Employment Appointments
- Notice of Vacancy/Certification of Eligibles (WSU 1211)
Property Management Records 90.01.38-39
- Equipment Maintenance and Repair Records
- Motor Vehicle Maintenance, Repair, and Disposition Records
Public Affairs and Public Disclosure Records 90.01.40
- Training and Development Files (State Employees, Contractors,
and Customers)
- Training Files--General Public
Purchasing Forms Used Campus-Wide 90.01.41-43
- Departmental Requisition
- Publication and Duplication Service Job Files
- Purchase Order and Receiving Report--With Competitive Bids
- Purchase Order and Receiving Report--Without Competitive Bids
- Purchasing Card Files
- Vendor Payment File
The following records series are discontinued from the Purchasing Forms table:
- Central Travel Account Files
- Quick Purchase Order (WSU 1292)
Records Management Files 90.01.44
- Essential Records Lists
- Microfilm/Imaging Documentation File
- Record Transmittal Forms
- Records Retention Schedule
- Requests for Return of Records from the State Records Center
Travel Forms Used Campus-Wide 90.01.53
- Central Travel Account Files
Privately-Owned, Rented, or Chartered Aircraft 95.30
The direct buy limit for rental or charter aircraft purchases (using a Department
Order) is increased to $3,000 from $2,500.
Motor Pool Rates 95.36
This revision updates the listing of available vehicles and the rates for daily and
long-term rental of Motor Pool vehicles, effective July 1, 2006.
Return to the Policies and Procedures Manuals home page.
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