Office of

Procedures, Records, and Forms

BPPM Revision Memorandum


DATE:
 
February 11, 2011
 
FROM:
 
Office of Procedures, Records, and Forms
 
TO:
 
Manual Users
 
SUBJECT:
 
Business Policies and Procedures Manual
Revision Letter Number Three Hundred Seventy-Five


This BPPM revision includes the following changes:

Equipment Damage or Loss 50.07

This revision:

  • Updates the procedures for reporting inventoried equipment losses.
  • Removes the requirement for departments to report equipment damage to Risk Management by memorandum. WSU departmental operating budgets assume most losses and cost of damages.


Keys to University Rooms and Buildings 50.25

This revision includes the following new requirements and updates:

  • Keys may not be mailed to departments. This requirement applies to all campuses.
  • Departments must provide the campus key coordinator with the names of the employees who are to pick up keys.
  • Department personnel must present picture IDs when picking up keys and sign to verify receipt of keys.
  • In order to be assigned keys, each individual must possess a CougarCard with a valid student or employee identification number.
  • The procedures for WSU Tri-Cities departments to request keys, maintain key records, reclaim keys, and obtain key storage boxes are updated.


Internal Control--Payroll 55.03

This minor amendment:

  • Updates the Administrative Information Systems (AIS) applications used by departments to enter data into the University's payroll system, i.e., DEPPS and HEPPS.
  • Updates references to personnel actions, which are now processed through the online Personnel/Position/Payroll Electronic Routing Management System (PERMS).


Payroll Documents Schedule 55.04

This minor amendment:

  • Updates the AIS applications used by departments to enter data into the University's payroll system, i.e., DEPPS and HEPPS.
  • Updates references to personnel actions, which are now processed through the online Personnel/Position/Payroll Electronic Routing Management System (PERMS).


Correcting a Social Security Number 55.05

This minor amendment removes discussions relating to social security numbers on the PEAR. WSU ID numbers are now used as employee identifiers on the PEAR.


Positive Pay Report 55.26

This minor amendment updates the AIS applications used by departments to access the Positive Pay Time Entry area of DEPTPAY, i.e., DEPPS and HEPPS.

This amendment also updates the instructions and form for submitting requests for Positive Pay Reports.


Cellular Telephone Allowance Payments 55.70

This minor amendment updates the AIS applications used by departments to authorize allowance payments, i.e., DEPPS and HEPPS.


Imaging University Records 90.21

This revision adds the state requirement for prior approval of imaging systems when the resulting digital images are considered the primary record copies.


Student Travel 95.13

In accordance with current University practices, this minor amendment updates the office responsible for overseeing first aid training to Environmental Health and Safety.

The amendment also updates the name of the publication which lists WSU classes, in accordance with the Registrar's Office website.




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Telephone: 509-335-2005, FAX: 509-335-3969, Contact Us   |   Last Revised: 2/11/2011