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Procedures, Records, and Forms

BPPM Revision Memorandum

November 14, 2011
Office of Procedures, Records, and Forms
Manual Users
Business Policies and Procedures Manual
Revision Letter Number Three Hundred Ninety

This BPPM revision includes the following changes:

Payment Upon Separation of Employment 55.49

This minor amendment:

  • Clarifies that exceptions to the requirement to use accumulated annual leave prior to termination date must be approved in writing by the department appointing authority, e.g., dean, director, or chair.
  • Clarifies that all personnel actions are to be processed through the Personnel/Position/Payroll/ Electronic Routing System (PERMS).
  • Clarifies that HRS first conducts an audit of the terminating employee's leave records and then notifies Payroll Services of any unused compensatory time, sick leave, and/or annual leave on a printed copy of the separation personnel action.
  • Clarifies the deadlines for submitting separation personnel actions for January resignations.

Buying Through Purchasing Services 70.13

This minor amendment updates the procedures for competitive bidding, in accordance with revised state rules. (See RCW 43.19.1906 and 43.19.1908.) The amendment also increases the direct buy limit for purchases to $5,000 and increases the sealed bid limit to $50,000, in accordance with the Washington Department of Enterprise Services.

Departmental Requisition 70.10
Purchasing Used Equipment from Outside Vendors 70.23
Acquisition of Computer Equipment, Services, or Software 70.24
Purchasing Published Materials 70.26
Privately-Owned, Rented, or Chartered Aircraft 95.30

The minor amendment to sections 70.10, 70.23, 70.24, 70.26, and 95.30 increases the direct buy limit for purchases from $3,500 to $5,000 and increases the sealed bid limit is increased to $50,000, in accordance with the Department of Enterprise Services.

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